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Billing Manager

Company: Aspen Technology
Location: Bedford
Posted on: February 26, 2021

Job Description:

The RoleAs a member of Finance Operations, this individual will be responsible for supervising a team of three responsible for the Billing functions for Aspen Technology, Inc. ensuring the quality and accuracy of the monthly or annual billings. He/She will be responsible for monthly or quarterly reconciliations surrounding license revenue orders, Support & Maintenance (SMS) orders, etc. . The individual is responsible for designing, implementing and enforcing policies and procedures, as well as streamlining effective billing processes. This position is highly visible and requires a strong leader with the ability to prioritize, plan, and direct the department.Your Impact* Supervise a staff of three; consistently providing feedback and conducting reviews of performance goals and annual evaluations.* Manage the billing team responsible for the generation and proper distribution of daily invoices through various channels (mail, email, web portals) ensuring invoices are distributed accurately each day; closely collaborating with Collections Team.* Oversee the process for issuing client documents covering Russian clients, making certain to follow all export compliance policies covering OFAC sanctioned clients. * Develop understanding of customer billing requirements and contractual prerequisites.* Ensure team members follow established processes for handling changes to invoices, processing of proforma invoices or other non-standard requests.* Direct the Finance Specialist responsible for the Invoice Admin mailbox making certain all queries received are responded to in a timely and accurate manner (within forty-eight hours of receipt).* Supervise the reconciliation of the monthly/quarterly reports covering subscription license contracts and SMS orders; developing understanding of 606 revenue accounting.* Manage the completion of vendor forms or submittal of information on client web portals.* Customer Service - Responsive to internal and external requests. Providing high quality support.* Communicate and collaborate effectively with other internal groups in support of company goals and initiatives* Accomplish department objectives by managing staff; planning and evaluating department activities.* Work with Director, Finance Operations and others within the company to review processes and procedures for all phases of the billing cycle. Plan and implement quality assurance for all processes.* Key member in User Acceptance Testing and system implementation changes.* Prepare for and respond to internal and external audit requests.* Participate in other projects and assignments as required.What You'll Need* College Degree in Accounting/Finance/Business Management required* Knowledge of Oracle R12 (Service Contracts and Receivables modules)* Minimum of three years supervisory experience* Ability to think strategically and identify and resolve problems in a client-centric environment* Proven track record for improving process efficiencies and solving problems* Effective verbal and written communication skills* Exceptional time management, organizational and analytical skills.* Proven ability to work well with people and to interpret business requirements* High level of integrity, autonomy and self-motivation* Ability to manage multiple projects concurrently

Keywords: Aspen Technology, Boston , Billing Manager, Accounting, Auditing , Bedford, Massachusetts

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