Senior Grant Administrator

Company: CTI Education Group
Location: Boston
Posted on: February 25, 2021

Job Description:

Job Description - Senior Grant Administrator (3139530) Job Summary Under the direction of the Administrative Director of Research, the Senior Administrative Research Specialist manages all phases of research grant and contract administration at the highest level.Radiology is one of the largest research areas at MGH.Fiscal research activity for Year End FY17 was approximately $106 million across all Radiology Chief of Service Codes which includes approximately 800 active funds, 6 Partners Fee-for-Service Cores and approximately 900 research staff including 185 PIs. This position will support the work of various clinical and research programs within the Department of Radiology at Massachusetts General Hospital with primary responsibilities including: preparing administrative material and financial budget of grant submissions; financial management and monitoring of awarded sponsored projects, sundry, ECOR and Core funds; budget forecasting including monitoring budgetary performance; resolution of accounting problems/errors; functioning as a liaison to federal and non-federal grantor agencies and subcontracting institutions; and assisting principal investigators (PIs) and program staff in submitting their semi-annual effort certification forms.This position provides guidance and support to a wide variety of investigators and administrators regarding all aspects of pre-award and post award policies and procedures. Duties & Responsibilities Work closely with the Administrative Director of Research in the development and streamlining of the departments business practices - developing management reports, assisting in process improvements, providing analysis of fund activity, creating best practices in sponsored project Radiology Research policy and procedures and assisting with Brown Bags for the community and staff. Assist Radiology Research leadership in identifying opportunities to streamline and improve processes, providing input for automating processes, and actively implementing changes, as needed. Serve as the primary interface with MGH Office of Research Management/Finance for pre-award and post-award activity. Participate in department, Hospital, or system-wide groups and task forces as requested and appropriate. Attend monthly Research Administrators Discussion Group (RADG) meetings; keep current with federal (NIH in particular), state and other requirements, timelines and policy issues. Provide guidance on allowable and allocable expenses, fringe benefits and indirect cost rates for on- and off-site research. Provide training to New Hires managing sponsored projects on all aspects of Radiology Research functions, Partners Research Management policies, and Professional New Hire process. Mentor physicians, administrative staff, and study coordinators regarding online scan ordering process, compliance, and patient scan billing issues. Other duties as assigned. Pre-Award Assist PIs in the preparation of grant applications to external funding agencies. Serve as resource on grant application preparation and management. Interacts with PI and Research Management in the InfoEd proposal submission process; upload all required documents; respond to Research Management questions and concerns. Compile JIT documents, IRB, IACUC and Other Support pages. Identify potential budget, procedural, and/or policy issues affecting grant submissions and work with investigators to resolve issues. Interact with Partners Clinical Trials Office, Partners Research Innovations, and industry sponsors to facilitate fully executed agreements. Ensure proposal compliance with Hospital and grantor policies and procedures, as well as those of sub-contracting institutions. Post Award Work with Research Management to ensure that new awards are set up properly and in a timely manner. Review notice of awards (NOA) for sponsor terms and conditions and communicate to the PI any special terms and conditions. Collaborate with Radiology Research Administration in establishing and monitoring active funds and terminating expired funds. Monitor expenditures and assures budgetary compliance. Process cost transfers and salary redistributions; work with PIs and DA's to avoid the need for cost transfers and salary redistributions. Provide monthly fund updates to investigators. Analyze cash flow to prevent deficit spending working with PIs to prevent projected over expenditures, and resolve deficit situations. Advise PI on allowable and unallowable expenditures on sponsored projects and other funds. Monitor cash flow for each fund. Issue invoices to sponsors and facilitates cash collection. Communicate with Accounts Payable, Research Finance, and other departments as needed for resolution of errors that are identified. Monitor all sponsored projects for compliance issues. Work with PIs to identify in a timely manner, budget variations, trends, issues, etc. Assist PIs as needed with completing progress reports, carry forward, and other requests to Sponsor. Collaborate with PIs and ADs, and complete all information report requests from research management, including quarterly reports, audit requests, budget changes, etc. Advise PIs and designee on processes, such as: travel reimbursements, purchase order requisitions, check requests, etc. Maintain knowledge of contract deliverables and milestones for assigned study agreements. Review and approve FSR/ FFR and final invoices. Work with PIs, ADs, and Research Management on closeout grants/contracts at end of award period. Human Resources/Supervisory Responsibilities: Establishes effective working relationships with principal investigators, representatives of other MGH Departments, Partners Research Management and sponsoring agencies. Oversees Departmental personnel issues as it relates to research personnel Reviews salary and wage issues; works with Administrative Director of Research Operations to identify job descriptions that need to be revised and/or updated. Submit, as required, electronic data change requests for entry into payroll system for reallocation of salary distributions/effort and other PeopleSoft functions. Responsible for the timely submission of bi-annual effort reporting. Interprets and ensures compliance with institutional and sponsor agency personnel policies and procedures. Ensures that all research personnel performance evaluations are performed in a timely manner and in compliance with pay-for-performance plans. Approves and performs directly as needed all non-professional research staff personnel transactions (hiring, salaries, promotions, job descriptions, etc.) and salary changes (professional and weekly) for all Departmental research funds/personnel. Manage all new hire paperwork. Professional / Non Professional Staff liaison: Coordinate all Radiology research new hires.Maintain the New Hire mailbox for Radiology Research. Verify most current form has been used and dollars are available to support the new hire.Maintain Professional new hire spreadsheet.Determine whether an exception or training form must accompany the new hire form.Process the exception and/or training form and request approval from Chief of Radiology and Senior Vice President for Research Management.Acts as department liaison with Professional Staff office, Credentialing office, Exception/Training Plan office and Physician Operations office. Act as department liaison with PI, incoming non-employee, and non-employee coordinator.Submit requests for students/interns, non- employee study staff, and observers from PI or study support staff into SharePoint site.Ensuring all information is correct and all documentation is received in order for non-employee coordination to process non-employee coordination smoothly in a timely manner. Addresses research fellow issues related to professional staff appointments, salary, benefits, etc. Assists principal investigators and administrators with other personnel-related issues. Projects as Assigned Cancer Center Journals:Invoice the Cancer Center for Radiology scans done for research projects.Initiate and submit journals entries for scan fees once invoice has been approved. PricingProcedures: Provide pricing requests using the MGH Rate Book (technical fees) and Charge Master (professional fees). Epic Queue: Manage the charge correction process related to research billing errors. Education High School Diploma (required) Bachelor's Degree (preferred) Minimum Requirements Minimum of 5 years related experience Skills & Competencies

• Requires in-depth knowledge and experience in grants management.A thorough understanding of federal cost principles and institutional policy are key. This level of expertise will provide guidance to the research community.
• Must possess extensive knowledge of grants management regulations in particular A-21, A-133, A-110 and Uniform Guidance.
• Working knowledge of NIH and other federal, state and foundation regulations and requirements.
• Must have knowledge of NIH salary cap, trainee stipends, and budget compliance rules.
• Ability to manage all phases of the grant cycle; in depth knowledge of financial reporting associated with research funding - budget forecasting, monitoring sponsored projects and accounting issue resolution.
• Skilled in financial / budget management and understanding of basic accounting practices.
• Ability to conceptualize and conduct complex analysis (financial and operations).
• Must possess strong organizational, administrative and time management skills.
• Must have the ability to work under pressure in a deadline oriented environment and have the ability to manage multiple concurrent projects.
• Must be a clear and effective communicator.
• Must have the ability to use initiative and judgment to independently problem solve and prioritize.
• Must have the ability to work independently, but also as a strong team player when needed.
• Demonstrated ability to be organized, and flexible in an environment which requires continuous monitoring of priorities.
• Exceptional attention to detail and confidentiality.
• Skill in negotiation and diplomacy with diverse organization members.
• Knowledge of Insight, InfoEd, MicroStrategy and PeopleSoft preferred.
• Demonstrated proficiency in Microsoft Office, Word, Excel, Power Point applications. Massachusetts General Hospital is an Equal Opportunity Employer.By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from--protected veterans and individuals with disabilities are strongly encouraged. Primary Location Work Locations MGH 175 Cambridge 175 Cambridge Street Job Grant and Fiscal Support Organization Massachusetts General Hospital(MGH) Schedule Full-time Standard Hours 40 Shift Day Job Employee Status Regular Recruiting Department MGH Radiology Research

Keywords: CTI Education Group, Boston , Senior Grant Administrator, Accounting, Auditing , Boston, Massachusetts