Finance Assistant
Company: HNTB
Location: Boston
Posted on: April 10, 2021
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Job Description:
What We're Looking For This administrative and accounting
project assistant performs a variety of routine and some
semi-routine project finance activities in accordance with standard
procedures in project accounting and project controls to support
Project Analysts in financial aspects of projects; including, but
not limited to contracting, work planning, and delivery of
projects. This is an entry level position that receives direct
guidance on activities.Primary Focus Will Include: --- File
management, financial reporting, setup of project data into our
project management system and coordination with project teams to
ensure timely invoice preparation, booking of sales and adherence
to internal audit requirements. Preferred Qualifications and
Skills: --- Experience with Microsoft Dynamics AX or ability to
learn new software quickly--- Success Oriented, Positive, Personal
Accountability who works well in team settings--- Good
communication skills (written and verbal)--- Basic Skill set in
Microsoft Excel and Word a must. Moderate to advanced excel skills
preferred.--- Attention to detail and organizational time
management skills, ability to prioritize effectively What You'll
Need Essential Responsibilities: --- Transfers quotations into
project budgets and assists with routine maintenance of project
budgets in project accounting system, including but not limited to
project/task status updates, project contract information, project
assignee adjustments, and fee adjustments.--- Provides various
financial reporting to various project owners on a daily, weekly,
monthly and quarterly basis as established with project teams.---
Performs labor corrections and accounts payable adjustments as
identified by the local offices or the Enterprise Operations Cash
Management group.--- Generates, stores, distributes, files,
maintains, and updates ad hoc project accounting reports,
documents, etc.--- Performs baseline and periodic updates to gross
margin calculations with information provided by the project team.
Provide system generated or system based financial information
related to project and client profitability, payment histories,
sales amounts, and other project accounting data as needed.---
Codes project costs, such items may include subconsultant costs,
expense report receipts, vendor invoices etc., with appropriate
project accounting codes conforming to standard procedures and
contractual requirements to ensure proper entry into HNTB's
financial system.--- Prepares or updates billing notes based on
feedback from the project team. As appropriate, provides an
additional math check and back up information confirmation related
to the billing (accounts receivable) portion of the monthly invoice
preparation process.--- Assists with monthly (or as needed) DBE and
subconsultant reporting, other contractual reporting, insurance
certificates, project filings, etc.--- Performs other duties as
assigned. Minimum Qualifications: --- Associates Degree--- In lieu
of education, 2 years of relevant experienceVisa sponsorship is not
available for this position.EOE including disability and vet
#FinanceAccounting
Keywords: HNTB, Boston , Finance Assistant, Accounting, Auditing , Boston, Massachusetts
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