Finance Assistant

Company: HNTB
Location: Boston
Posted on: April 10, 2021

Job Description:

What We're Looking For This administrative and accounting project assistant performs a variety of routine and some semi-routine project finance activities in accordance with standard procedures in project accounting and project controls to support Project Analysts in financial aspects of projects; including, but not limited to contracting, work planning, and delivery of projects. This is an entry level position that receives direct guidance on activities.Primary Focus Will Include: --- File management, financial reporting, setup of project data into our project management system and coordination with project teams to ensure timely invoice preparation, booking of sales and adherence to internal audit requirements. Preferred Qualifications and Skills: --- Experience with Microsoft Dynamics AX or ability to learn new software quickly--- Success Oriented, Positive, Personal Accountability who works well in team settings--- Good communication skills (written and verbal)--- Basic Skill set in Microsoft Excel and Word a must. Moderate to advanced excel skills preferred.--- Attention to detail and organizational time management skills, ability to prioritize effectively What You'll Need Essential Responsibilities: --- Transfers quotations into project budgets and assists with routine maintenance of project budgets in project accounting system, including but not limited to project/task status updates, project contract information, project assignee adjustments, and fee adjustments.--- Provides various financial reporting to various project owners on a daily, weekly, monthly and quarterly basis as established with project teams.--- Performs labor corrections and accounts payable adjustments as identified by the local offices or the Enterprise Operations Cash Management group.--- Generates, stores, distributes, files, maintains, and updates ad hoc project accounting reports, documents, etc.--- Performs baseline and periodic updates to gross margin calculations with information provided by the project team. Provide system generated or system based financial information related to project and client profitability, payment histories, sales amounts, and other project accounting data as needed.--- Codes project costs, such items may include subconsultant costs, expense report receipts, vendor invoices etc., with appropriate project accounting codes conforming to standard procedures and contractual requirements to ensure proper entry into HNTB's financial system.--- Prepares or updates billing notes based on feedback from the project team. As appropriate, provides an additional math check and back up information confirmation related to the billing (accounts receivable) portion of the monthly invoice preparation process.--- Assists with monthly (or as needed) DBE and subconsultant reporting, other contractual reporting, insurance certificates, project filings, etc.--- Performs other duties as assigned. Minimum Qualifications: --- Associates Degree--- In lieu of education, 2 years of relevant experienceVisa sponsorship is not available for this position.EOE including disability and vet #FinanceAccounting

Keywords: HNTB, Boston , Finance Assistant, Accounting, Auditing , Boston, Massachusetts