Senior Executive Assistant

Company: Fidelity Investments
Location: Boston
Posted on: September 19, 2023

Job Description:

Job Description:
In this role as a key member of the Workplace Investing Relationship Management team you will be providing comprehensive administrative support to members of the RM management team in Workplace Investing, while also managing a team of Executive Assistants within the RM organization. The Executive Assistants you manage will have a dotted line reporting structure to supporting specific managers and their teams and you can and should expect day to day direction of the Executive Assistants to rest with the assigned team leaders. Your leadership will focus on their broader development needs and encouraging best practices and consistency across the administrative support for Workplace Investing Relationship Management.
As a player coach role, approximately 70% of your time will be spent in the Executive Assistant role to individuals on the senior relationship management team and 30% of your time will be spent in the manager role for the other Executive Assistants on your team. You will need to be able to perform your duties while working in a fast paced and dynamic environment. This role will require adaptability and creativity as we evolve the roles and levels of support provided for the future needs of the business.
The Expertise You Have

• Bachelor s degree as well as 5+ years of progressive work experience supporting high level executives
• Excellent verbal and written communication skills including the ability to successfully interact with all levels of senior management and associates
• Ability to work with senior level client contacts and their administrative staff
• Advanced proficiency in Microsoft Office suite of products, especially Powerpoint as the EA s in the group work on client presentations on a regular basis.
• Comfort level with Sharepoint is preferred
• Empathetic leadership capability
  The Skills You Bring
  • Extremely detail-oriented and possess strong communication and organizational skills
  • Strong emotional intelligence and listening skills form the foundation of your leadership style
  • Strong coaching skills that are rooted in an interest in learning, listening and a positive approach to providing balanced feedback and change management
  • Influencing skills to modernize redesign and lead teams
  • Advanced ability to multi-task and proactively anticipate the needs of executives and other executive assistants
  • Effectively interact with senior level management as well as associates
  • Proven track record of working cooperatively and effectively with various personalities
  • Self-starter with a strong sense of ownership
    The Value You Deliver
    • Ensure continuity among the WI Relationship Administrative Assistants in the strategic market.\u00A0 Help to ensure that best practices are in place to help everyone get their jobs done in the most efficient manner
    • Keep the group up to date on upcoming internal and external events that may require coordination
    • Make sure that compliance procedures are in place and groups are up to date on current and new compliance policies/procedures
    • Help to make sure that spikes in work loads are recognized and addressed by finding additional resources that may be able to \u201Cpitch in\u201D during crunch times or smooth out over a period of time
    • Coordinate coverage for vacations/sick time.\u00A0
    • Regularly check in with managers to make sure they are getting the coverage/support that they need on a day to day basis and also with any special projects they may need assistance with
    • Ensure that the group works together in a team spirited environment and represents the WI Relationship Management organization in a very professional mannerPlease see below for the salary range for work locations in Colorado only:N/A
      
      Please see below for the salary range for work locations in New York City, Westchester County, NY and Jersey City, NJ only:N/A
      
      Please see below for the salary range for work locations in California only:N/A
      
      Please see below for the salary range for work locations in Washington only:N/A
      
      Certifications:
      Company OverviewFidelity Investments is a privately held company with a mission -to strengthen the financial well-being of our clients. -We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients' money.Join UsAt Fidelity, you'll find endless opportunities to build a meaningful career that positively impacts peoples' lives, including yours. You can take advantage of flexible benefits that support you through every stage of your career, empowering you to thrive at work and at home. Honored with a -, we have been recognized by our employees as a Best Place to Work in 2023. And you don't need a finance background to succeed at Fidelity-we offer a range of opportunities for learning so you can build the career you've always imagined.At Fidelity, our goal is for most people to work flexibly in a way that balances both personal and business needs with time onsite and offsite through what we re calling \u201C\u201D. Most associates will have a hybrid schedule with a requirement to work onsite at a Fidelity work location for at least one week, 5 consecutive days, every four weeks. These requirements are subject to change.We invite you to -Find Your Fidelity -at -.Fidelity Investments is an equal opportunity employer. We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.Fidelity will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, contact the HR Accommodation Team by sending an email to -, or by calling 800-835-5099, prompt 2, option 3.At Fidelity, we value honesty, integrity, and the safety of our associates and customers within a heavily regulated industry. Certain roles may require candidates to go through a preliminary credit check during the screening process. Candidates who are presented with a Fidelity offer will need to go through a background investigation and may be asked to provide additional documentation as requested. This investigation includes but is not limited to a criminal, civil litigations and regulatory review, employment, education, and credit review (role dependent). These investigations will account for 7 years or more of history, depending on the role. Where permitted by federal or state law, Fidelity will also conduct a pre-employment drug screen, which will review for the following substances: Amphetamines, THC (marijuana), cocaine, opiates, phencyclidine.

Keywords: Fidelity Investments, Boston , Senior Executive Assistant, Accounting, Auditing , Boston, Massachusetts