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Sr. Administrative Assistant

Company: SS&C
Location: Boston
Posted on: February 16, 2020

Job Description:

The speed of technology. The influx of data. Shifting regulations. Increased customer expectations.

That's where you'll find DST, helping clients find opportunity in ever-changing and complex customer, business, and regulatory requirements. Mastering complexity is a constantly changing and evolving challenge - one that only a few people can embrace and thrive upon.

If you see your opportunity in complexity, then we are the right fit for you.

Job Description:

Company Overview:

SS&C ALPS is a leading Registered Fund Services provider inthe financial services industry. Founded in 1985, Denver-based SS&C ALPS, with offices inBoston, Dallas, Miami, New York, San Francisco, Seattle, and Torontoalso delivers asset management and asset servicing solutions through ALPS Advisors, Inc., a wholly-owned subsidiary of SS&C Technologies, Inc.

Summary:

Performs a wide variety of administrative and support services to a department(s), business unit(s), and/or upper level management. Independently work on assignments of any type or scope but typically handle work with a high level of complexity, requiring significant experience in and knowledge of industry practices and department/company activities. Exercise independent judgment and regularly handle confidential and proprietary information. Apply advanced skills and adapt procedures, processes, and techniques to the completion of assignments. Possess comprehensive software applications knowledge and highly skilled with a variety of tools and/or databases to create, analyze, and finalize documentation, reports, spreadsheets, and presentations. Perform work related to the department budget and suggest ways to reduce expenses. Coordinate travel related activities and responsible for the organization of special events. Cross train with others to ensure consistent routines during times of absence and train others on operational and functional aspects within their scope of responsibility.

The Senior Administrative Assistant will be responsible for administrative support for a team of professionals and perform functions necessary in the daily management of the office.

Responsibilities include but are not limited to:

  • Greets and directs all visitors, including vendors, clients, job candidates and Trustees
  • Handles all incoming calls and directs accordingly
  • Monitor and orders office supplies
  • Liaison for building management and other company offices
  • Performs all mail services, including investor mailings
  • Controls all aspects of event planning, including board and shareholder meetings
  • Coordination of travel arrangements and tradeshows, including expense reports
  • Coordinates office vendors and associated contracts
  • Plans, purchases and maintains office equipment
  • Maintains subscriptions, orders security cards, business cards, etc.
  • Procures conference rooms and event space
  • Oversees website updates
  • Perform other duties as required

    Job Qualifications:
    • High School diploma with a minimum of 3 years experience in an office setting, Associates degree desirable
    • Strong verbal, written, and interpersonal skills
    • Excellent administrative, organizational and planning skills, with an emphasis on attention to detail
    • Highly professional individual
    • Experience with MS Word, Excel, PowerPoint and Outlook required
    • Ability to work independently

      Location:
      Boston Massachusetts

      DST is an equal opportunity employer and values a diverse and inclusive workplace. All qualified candidates will receive consideration for employment without regard to age, race, color, religion, genetic information, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.For more information about Equal Opportunity in the Workplace please click hereand here. DST is committed to working with and providing reasonable accommodation to job applicants with disabilities. If you are a qualified individual with a disability and need an accommodation or accessibility assistance to complete the online application, please contact us at PeopleCenter@dstsystems.com for assistance.

Keywords: SS&C, Boston , Sr. Administrative Assistant, Administration, Clerical , Boston, Massachusetts

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