Receptionist

Company: Aerotek
Location: Foxboro
Posted on: January 15, 2021

Job Description:

Description:8:30am to 5:30 pm - Monday through FridayThe focus of this position will greet and direct visitors; answer phones, maintains filing, emails invoices and statements to customers and handles front desk inquiries.Essential Duties and Responsibilities include the following. Other duties may be assigned. Appropriately and accurately communicates with clients and visitors; professional dress and appearance is required.Greets and directs clients and other visitors appropriately and professionallyWelcomes visitors, notifies appropriate company representative and monitors the sign in log and issues visitor badges (i.e. safety purposes)Operates the inbound telephone console and directs incoming calls to proper extensionsMaintains an orderly and welcoming front desk and lobby area.Invoicing Customers to include email customer invoices and statements as requestedResponsible for all client and departmental luncheons including ordering, delivery/pick-up and set upCoordinates conference room schedules and prepares location appropriately for customers and/or training sessions, etc. (i.e. provides projector, sets up and cleans up table, chairs, etc).Coordinates vending machine issues, stocking, etc. Orders Companies' coffee on weekly basis; orders sugar Performs word processing and general clerical duties as requiredHandles incoming/outgoing mail; sorts and distributes to the appropriate recipientDistributes Faxes and phone messages to appropriate department/employeeProcesses deposits from the bank (daily), processes credit card payments as necessary.Requests credit information for new customers, and sets up new account in database.Maintains sales tax file, making sure accounts are up to date.Assists supervisor with projects as needed for the A/R and A/P department.Adhere to all safety policies and procedures.All other duties assigned.Competencies:To perform the job successfully, an individual should demonstrate the following competencies: Dependability - Follows instructions, responds to direction; keeps commitmentsOral Communication - Listens and gets clarification; responds well to questions. Maintains positive, pleasant mannerCustomer Service - Must maintain positive and productive relationships with other workers in the department, supervisors, other employees, customers and vendors.Skills:Front desk, Data entry, Filing, Microsoft office, Clerical, Administrative assistance, Administrative support, Administration, Support, Customer service, Office supportTop Skills Details:- Attendance & Punctuality - Professional & Dependable - OrganizedAdditional Skills & Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. Professional manner/demeanor and well groomed appearance is required.Experience Level:Entry Level About Aerotek:We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Keywords: Aerotek, Boston , Receptionist, Administration, Clerical , Foxboro, Massachusetts