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Administrative Assistant (Contract-to-Hire) Massachusetts

Company: Daley and Associates
Location: Boston
Posted on: January 16, 2022

Job Description:

Administrative Assistant (Contract-to-Hire) Our client, a leading pharmaceutical company focused on discovering, developing, manufacturing and commercializing therapeutic treatments is currently seeking an Administrative Assistant III to join their Data, Technology and Engineering (DTE) Leadership team for a 1-year contract position with the potential to extend or convert to full time. This person will play an important role in ensuring the effective and efficient maintenance of departmental processes, procedures and programs inclusive of travel arrangements, calendar management, scheduling, vendor meetings and expenses. Responsibilities:Provide logistical planning and administrative support for the Leadership Team including calendar management Agenda and logistics management (room, catering, A/V, Zoom) for meetings and team outings, including: Leadership Team Meetings, Town Halls, Staff Meetings, Team Offsites, etc. Schedule and coordinate larger cross-functional meetings as requested by DTE extended leadership team members Work across departments and with other administrative associates to facilitate interview schedules, meeting logistics, etc. Coordinate interactions with strategic vendors - onsite visits, conference calls, offsite meetings and book travel arrangements Submit T&E reports in Concur Manage leadership team and staff meeting agendas in Microsoft Teams/ SharePoint Assist in onboarding new DTE employees - add to email distribution lists, add to recurring DTE /team meetings, etc. Identify and implement opportunities to improve GIS processes and procedures QualificationsBachelor's Degree and 2-5 years of experience, someone with Bio/Pharma industry experience preferred Experience with Outlook Calendar Management and Concur Expense reporting systems Able to work in a fast-paced environment and multi-task Able to independently interpret policies and solve non-routine, complex issues Possesses thorough understanding of departmental and company policies and procedures Ability to work with employees at all levels in the organization and across all functions Team player able to develop rapport and credibility with team members Detail orientated with ability to identify and communicate conflicts in scheduling/priorities Ability to clearly present project status and outline processes in oral and written formats Experience in calendar managing, super organized and focused Good communication skills, 'can-do' attitude, someone who can hit the ground running. If you are interested in this position send your resume to #LI-AP1

Keywords: Daley and Associates, Boston , Administrative Assistant (Contract-to-Hire) Massachusetts, Administration, Clerical , Boston, Massachusetts

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