Executive Administrative Assistant - Global Regulatory Affairs CMC & Medical Devices

Company: Takeda
Location: Boston
Posted on: May 16, 2022

Job Description:

By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with TakedasPrivacy Notice and Terms of Use.I further attest that all information I submit in my employment application is true to the best of my knowledge.Job DescriptionAbout the role:At Takeda, we are a forward-looking, world-class R organization that unlocks innovation and delivers transformative therapies to patients. By focusing R efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.Join Takeda as an Executive Administrative Assistant where you will perform high-level administrative and office support responsibilities for the Head of Global Regulatory Affairs CMC & Medical Devices and leadership team.How you will contribute:Coordinate documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.Use appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document, report data, and maintain web pages.Review documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards.Arrange travel for the team or department; complete expense reports in a timely manner.Collect, review, enter, and format accurate data into spreadsheets, databases and other electronic tools.Interface and communicate with internal and external customers; direct people to the appropriate resources.Research solutions and responds to email and phone inquiries with input from direct supervisor.Prepare documentation for payment of vendors, consultants, and suppliers; submit documentation and enter request for payments into accounting system; respond to inquiries from accounts payable and payees.Manage calendars (direct supervisor) including liaising with support staff of senior leaders to facilitate interactions as neededParticipate in the development and maintenance of improvement processes; participate in self- and team audits and resulting process improvementsDevelop a strong network within the department; draw on network to answer questions, solve problems, and successfully execute responsibilities.Demonstrate confidentiality in execution of all responsibilities.Perform other duties as required.Minimum Requirements/Qualifications:High school diploma/GED required. Associates degree preferred.Minimum 8 years of relevant work experience, or equivalent combination of training and experience.Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.Excellent verbal and written communication skills.What Takeda can offer you:Comprehensive Healthcare: Medical, Dental, and VisionFinancial Planning & Stability: 401(k) with company match and Annual Retirement Contribution PlanHealth & Wellness programs including onsite flu shots and health screeningsGenerous time off for vacation and the option to purchase additional vacation daysCommunity Outreach Programs and company match of charitable contributionsFamily Planning SupportFlexible Work PathsTuition reimbursementMore about us:At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.This position is currently classified as "hybrid" in accordance with Takedas Hybrid and Remote Work policy.In accordance with the CO Equal Pay Act, Colorado Applicants Are Not Permitted to Apply.EEO StatementTakeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.LocationsBoston, MALexington, MAWorker TypeEmployeeWorker Sub-TypeRegularTime TypeFull time

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