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ADMINISTRATIVE ASSISTANT

Company: VICENTE SEDERBERG LLC
Location: Boston
Posted on: May 16, 2022

Job Description:

Description:
Vicente Sederberg LLP is not just a law firm that decided to jump into the cannabis space. We are a cannabis law firm, and we have been at the leading edge of cannabis law and policy since the inception of the regulated cannabis industry. We do not just help clients navigate cannabis and hemp laws and regulations - we help shape those policies, and we have an unparalleled track record of advancing the legal cannabis industry dynamically and responsibly. As Rolling Stone magazine put it, Vicente Sederberg LLP is "the country's first powerhouse marijuana law firm."

Our firm and many of our team members are widely recognized as leaders in cannabis law and policy. Vicente Sederberg LLP is ranked a Band 1 law firm by Chambers and Partners USA in its "Nationwide: Cannabis Law" practice category, and three of the firm's partners are individually ranked. Five of our team members were included in the National Law Journal's annual list of "Cannabis Law Trailblazers" in the first two years it was published, and Business Insider named Vicente Sederberg LLP one of "the top 7 law firms in cannabis, according to investors, startups, and major companies in the booming industry." We were also included in the 2020 list of "Top Cannabis Law Firms" compiled by the Green Market Report and Cannabis Law Report. Our firm serves local, state, federal, and foreign governments in drafting legislation and regulations.

This position provides administrative support with a variety of clerical activities and related tasks. Applicants for this dynamic and exciting position should have an interest in marijuana policy reform and will provide support to our fast-growing team.

We offer competitive salaries and a comprehensive benefits package including Medical, Dental, and Vision Insurance coverages 100% employer-sponsored for all full-time employees and their dependents. Life, AD&D, Short Term, and Long-Term Disability Insurance coverages are 100% employer-sponsored for all full-time employees as well. We also offer a 401k with a 4% company match, generous paid time off, and paid parental leave.

We are a team that values diversity, equity, and inclusion. We warmly welcome individuals to our team from all different backgrounds and promote an accepting culture and environment. We especially strive to include those who have been historically disadvantaged.
Requirements:
Essential Functions

Office Administration:

Operate telephone to answer, screen, or forward calls, provide information, take messages, or schedule appointments.
Draft and edit reports, letters, invoices, emails, memos, PowerPoints, and other documents as needed.
Prepare client files with relevant documents.
File and maintain digital and physical records.
Assist with document formatting, proofreading, and editing.
Prepare client files with relevant documents.
File and maintain digital and physical records.
Schedule and provide client reminders pertaining to deadline(s).
Prepare and deliver professional business correspondence to clients.
Assist with meetings; set up conference lines, projectors, refreshments, etc.
Records and distributes minutes or other meeting records.
Welcomes and directs visitors and clients.
Prepares agendas and schedules for meetings.

Attorney/Staff Support:

Manage and maintain attorney calendars.
Responsible for travel arrangements; book flights, hotels, and transportation, track expenses, and prepare detailed itineraries.
Responsible for submitting expense reports; keeping detailed records of charges and reimbursements and obtaining/submitting all applicable receipts.
Manage and report Continuing Legal Education (CLE) classes and credits for attorneys.

Miscellaneous:

Manage workflow to meet timelines, maintain efficiency and help provide deliverables.
Contributes to team effort by accomplishing related results as needed.
Other duties as assigned.

Education and Experience

Bachelor's degree preferred. High School required.
0-2 years of experience working in administrative support or in a professional office setting.
Experience with computers, scanners, printers, and conference equipment.
Microsoft Office, Outlook, and Google, webinar and conferencing software.
Preferred: Experience with Accounting, Net Docs, and Clio.
Must have strong interpersonal skills, and the ability to work with clients, the public, and individuals at all levels of the organization in a positive, collaborative manner.
Exceptional organization skills, strong self-motivator with high attention to detail.
Excellent time and deadline management skills in a fast-paced environment, able to juggle multiple projects and reprioritize quickly and efficiently.
Excellent oral and written communication skills including familiarity with common legal terminology.
Must be able to uphold the highest standards of discretion and confidentiality and exercise good judgment on day-to-day decisions.

Job Environment and Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The position requires the employee to frequently sit and operate a computer and telephone with the ability to see details at close range (within a few feet of the observer).
The ability to speak clearly so others can understand you and to understand the speech of another person.
General indoor office conditions in a temperature-controlled environment.
Low noise levels that can increase to moderate during group discussion and/or operation of basic office equipment such as copiers or printers.
Prolonged periods sitting at a desk and working on a computer.


Equal Employment Opportunity Policy
Vicente Sederberg LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Administrative Assistant Job Functions Disclaimer
The above statement reflects the general functions of this job and shall not be interpreted as a detailed description of all the work requirements inherent in this role. The immediate supervisor may expand upon the above list if it is determined that additional duties fall within the partners' scope of responsibility.

PM22PI177631197

Keywords: VICENTE SEDERBERG LLC, Boston , ADMINISTRATIVE ASSISTANT, Administration, Clerical , Boston, Massachusetts

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