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Administrative Assistant-Office of the CEO

Company: Agenus
Location: Lexington
Posted on: May 16, 2022

Job Description:

---We are a dedicated group of scientists, physicians, and businesspeople working together toward one goal: to discover and develop therapies that can unleash the power of the body's immune system to treat and potentially cure cancer. We are passionate about the work we do every day at Agenus to deliver on the promise of immuno-oncology. If you're looking for an inspired environment, passionate colleagues, and a culture that nurtures learning, innovation and team success, we invite you to join us.Responsibilities

  • Maintain and manage calendar, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning as needed.
  • Ability to absorb a high volume of information in a short amount of time, complete requests with limited information, and learn and adapt to the CEO's preferences.
  • Prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport/visa requirements. Proactively and on time compile, submit, and track expenses for the CEO. Proactively anticipate potential travel issues and respond accordingly.
  • Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls and respond to urgent inquiries from the corporate office, global sites, and internal/external stakeholders over multiple time zones.
  • Schedule and coordinate complex meetings. This includes but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation.
  • Maintain files and manage invoices and purchase order approvals and submissions to assist with the monthly budget forecasts.
  • Ability to plan, organize and carry out multiple related assignments.
  • Ability to adapt in a fluid and fast paced environment.
  • Ability to work within a team environment.
  • Ability to handle highly confidential information and documents with discretion and confidentiality.
  • Excellent attention to detail, problem-solving, and proofreading abilities.
  • Willingness to work flexible hours.REQUIREMENTS
    • An unflappable manner and ability to be the calm in the surrounding storm.
    • 3 years of professional administrative experience; exceptional recent university graduates may also be considered if they have relevant experience.
    • Willingness to help and support others, an ability to think creatively about how to maximize time, and the capacity to juggle many details and activities.
    • Expert-level Microsoft Office (Powerpoint, Excel, etc).
    • Skill at prioritizing a wide range of tasks.
    • An interest in a long-term role. We are a growing company, and we hire and develop colleagues who plan to stay with us for the long term

Keywords: Agenus, Boston , Administrative Assistant-Office of the CEO, Administration, Clerical , Lexington, Massachusetts

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