Office Coordinator (Boston, MA office-based)
Company: Inc Research
Posted on: June 25, 2022
minutes of inactivity. Job Description - Office Coordinator
(Boston, MA office-based) (22004094) Job Description Office
Coordinator (Boston, MA office-based) - ( 22004094 ) Description
Come discover what our 25,000+ employees already know: work here
matters everywhere. We're a growing and evolving biopharmaceutical
industry leader, which means you'll have endless opportunities to
work with experts around the world and build the career you've
dreamed of. -
As a part of the Syneos Health team, you'll help us deliver results
for a rewarding reason - we improve patients' lives around the
world. Because to us, a patient isn't just a number, they're our
family, friends, and neighbors.Why Syneos Health
--- #SyneosHealthLife means we're committed to our Total Self
culture - where everyone can authentically be themselves. Our Total
Self culture is what unites us globally, and we know every person's
unique contributions make a difference. -
--- We believe our success is a direct result of the people who are
driving it - you! We value your dedication to care for our
customers and patients, so we want to focus on taking care of you.
That's why we offer a comprehensive benefits program encompassing
your total health - physical, mental and financial. -
--- We are continuously building the company we all want to work
for and our customers want to work with. Why? Because when we bring
together diversity of thoughts, backgrounds, cultures, and
perspectives - we're able to create a place where everyone feels
like they belong. -Job responsibilities -
--- Provides administrative support related to overall office
functionality and/or administrative support to management and staff
including support to Finance, Human Resources, Information
Technology (IT), and Legal departments as applicable in respective
country office location.
--- Serves as the primary regional office contact for vendor
services which may include coffee service, food and drink vending
machines, overnight courier, office supplies, mail distribution,
and recycling/documenting shredding services. Ensures the most
cost-effective method is used and offers alternative solutions as
--- Oversees conference room scheduling and manages executive
schedules and calendars as necessary.
--- Assists with logistics for department and customer
--- May serve as primary receptionist as necessary.
--- Maintains up-to-date seating chart and floor plans. Monitors
seating and space capacity and provides updates to Corporate
Services and site head. Liaises with department management for new
hire placement within the facility and ensures workstation
readiness with IT contact.
--- Prepares and produces materials and presentations for executive
meetings as requested.
--- Provides communication to all employees regarding building
issues as requested by the Corporate Services department and serves
as the office lead for building evacuations and
life/safety/security issues and procedures as applicable in
respective country office location. Assist sin the elaboration and
updates of the local Business Continuity Plan and Facility
--- Assists with the processing of invoices and purchase
requisitions related to the facility. May assist with the
preparation of the Corporate Services budget respective to the
country office location.
--- Supports Records Information Management (RIM) initiatives such
as coordinating the return and/or disposal of records; manages
activities for disseminating documents to authorized employees,
clients and regulatory agencies; serves as a liaison between the
business and vendors supplying storage services and assist with
duties assigned by RIM.
--- Performs other work-related duties as assigned. Minimal travel
may be required (up to 25%). - Qualifications What we're looking
--- High school diploma; or equivalent education and experience.
--- Some experience providing specialized administrative
--- Proficiency utilizing Microsoft Office Suite (Word, Excel,
Power Point), voicemail, email, and Outlook calendar.
--- Accurate and efficient keyboard skills are necessary.
--- Ability to tactfully and effectively work with all levels of
employees and maintain confidentiality is necessary.
--- Highly effective verbal, written, interpersonal, and
--- Ability to organize and prioritize work to meet aggressive
deadlines is essential.Get to know Syneos Health
We are the only full-service biopharmaceutical solutions company in
the world. That means we bring together the best clinical and
commercial minds to create a better, smarter, faster way to get
medicines into the hands of patients who need it most. Learn more
about Syneos Health.Additional Information:
Tasks, duties, and responsibilities as listed in this job
description are not exhaustive. The Company, at its sole discretion
and with no prior notice, may assign other tasks, duties, and job
responsibilities. Equivalent experience, skills, and/or education
will also be considered so qualifications of incumbents may differ
from those listed in the Job Description. The Company, at its sole
discretion, will determine what constitutes as equivalent to the
qualifications described above. Further, nothing contained herein
should be construed to create an employment contract. Occasionally,
required skills/experiences for jobs are expressed in brief terms.
Any language contained herein is intended to fully comply with all
obligations imposed by the legislation of each country in which it
operates, including the implementation of the EU Equality
Directive, in relation to the recruitment and employment of its
employees. The Company is committed to compliance with the
Americans with Disabilities Act, including the provision of
reasonable accommodations, when appropriate, to assist employees or
applicants to perform the essential functions of the job. Primary
Location Job Schedule : Full-time Travel : No Employee Status :
Regular Syneos Health is an Equal Opportunity Employer. All
qualified applicants will receive consideration for employment
without regard to race, color, age, religion, marital status,
ethnicity, national origin, sex, gender, gender identity, sexual
orientation, protected veteran status, disability or any other
legally protected status and will not be discriminated against.
Keywords: Inc Research, Boston , Office Coordinator (Boston, MA office-based), Administration, Clerical , Boston, Massachusetts
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