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Office Administrator

Company: Staff Insight
Location: Boston
Posted on: September 25, 2022

Job Description:

A nationwide law firm is seeking an experienced, full-time Office Administrator for their Boston office.Essential FunctionsAct as a strategic partner to the Managing Principal. Assist with strategic and tactical initiatives.Work collaboratively with Managing Principal and staff to oversee Billing, Budgeting, IT, Facilities Planning, HR and Information Services in the Boston and Portsmouth, NH offices.Prepare capital and operating budgets and monitor expenses.Support all Firm policies and procedures.Administration Responsibilities Including:Manage day to day office operations enabling Managing Principal to focus on practice and business development in Boston and Portsmouth, NH offices.Recruitment of staff including internal and external job postings, agency engagement, making offers of employment for all staff positions.Onboarding, orientation and training of staff in both offices.Off-boarding of terminated employees.Supervise secretarial and other support staff.Coordinate the annual evaluation and compensation process for attorneys and staff and conduct interim evaluations for new support staff.Manage employee relations issues in the office.Make recommendations for staff assignments to attorneys.Monitor staff attendance, vacations, and other absences from the office and approves timecards.Manage support staff workflow and the mail/supply operation for optimum efficiency.Resolve general staff issues, including disputes and appropriate disciplinary procedures.Stay current with Firm technology enhancements/upgrades to act as primary office escalation contact.Work with various departments to coordinate logistics of staff training.Partner with Facilities on office renovations and maintenance.Support local marketing and training events to promote firm objectives.Perform basic accounting tasks including Accounts Payable, invoicing and writing checks.Perform other administrative duties as assigned.Qualifications/Skills RequiredMinimum 3-5 years of office administration experience.Law firm experience is preferred.Strong management skills with prior direct supervisory responsibility.Excellent oral and written communications skills.Comfort communicating at all levels of an organization.Strong relationship management skills.Well-developed and professional interpersonal skills.Regular travel to offices required.Ability to manage staff effectively across multiple locations.Ability to work in a very fast-paced environment and adapt to changes.Innovative and creative in approaching the administrative office functions.Highly detail oriented and ability to multi-task.Proficient in Microsoft Office Suite (Outlook, Work, Excel, PowerPoint).Basic knowledge of finances and accounting.Skilled in NetDocs document management and Aderant billing system a plus.Educational RequirementsUndergraduate degree required; advanced degree preferred.

Keywords: Staff Insight, Boston , Office Administrator, Administration, Clerical , Boston, Massachusetts

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