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Program Administrative Assistant

Company: Massachusetts Continuing Legal Education
Location: Boston
Posted on: November 26, 2022

Job Description:

MCLE, a non-profit legal seminar and publishing company in Downtown Boston, has an immediate opening for a full-time, in-house Program Assistant. The Program Assistant is responsible supporting the Program Attorneys in the planning, creation, and presentation of continuing legal education seminars.Job duties include: Performs and tracks frequent email and telephone correspondence with faculty and staff. Assembles background materials for seminar development. Maintains seminar files, electronically and in physical files. Performs filing, faxing and photocopying duties. Schedules meetings, numerous conference calls, and luncheons; coordinates and sets up catering orders. Assists in the compilation of written materials, occasionally securing reprint permission. Responds to faculty telephone inquiries and requests. Updates database (iMIS) records to create volunteer activity record for program faculty and maintains database of program faculty professional biographies. Maintains curriculum grids and other tracking data in spreadsheets. Enters CLE credit reporting data in online portal. Enforces and meets all departmental and organizational deadlines. Organizes and sends materials for satellite seminar presentations. Assembles book bags for seminar attendees. Maintains eProgram pages, including uploading of faculty submissions, refining agenda as it is finalized, attaching faculty to agenda segments, and generating print agenda for distribution at program. Updates program data in iMIS as dates, times, and locations are confirmed; creates iMIS records for webcasts and rebroadcasts, when appropriate. Update room scheduling software for digital directory signs with all seminars, breakouts, lunches, meetings, etc. Electronically conveys program materials to CLE partner organizations. Assists in administration of numerous live seminar presentations. Coordinates faculty travel arrangements. Performs miscellaneous administrative duties. Assists Senior Program Assistant, as needed. Qualifications 4-year college graduate, hard-working, cooperative, flexible, self-starter with follow-through Excellent oral and written communication skills Excellent administrative skills, attention to detail and ability to meet deadlines Ability to juggle multiple priorities, and get along well with others, vertically and horizontally Computer literate: E-mail, Internet, Windows, word processing and spreadsheetsJob Type: Full-timePay: From $32,500.00 per yearBenefits: 401(k) Dental insurance Flexible schedule Health insurance Life insurance Paid time off Retirement plan Tuition reimbursementSchedule: 8 hour shift Monday to FridayCOVID-19 considerations:All MCLE staff are currently working from home, with plans to in-office work in September 2021. Interviews and training will be held remotely, until further notice. Please submit resume and cover letter.Work Location: One location

Keywords: Massachusetts Continuing Legal Education, Boston , Program Administrative Assistant, Administration, Clerical , Boston, Massachusetts

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