Sr. Administrative Associate

Company: Boston Children's Hospital
Location: Boston
Posted on: March 20, 2023

Job Description:

This position will support the Clinical Informatics (CI) Program as well as the Division of General Pediatrics. Under the supervision of the General Pediatrics' program manager, coordinates the CI's fellowship training program in accordance with department and Graduate Medical Education (GME) policies and requirements to remain compliant. Follows established plans on a yearly cycle, including recruitment and onboarding of fellows, maintenance of medical education databases and completion of assigned projects. Coordinates internal and external program relations, communicating with faculty and house staff to ensure smooth communications and effective coordination of GME training programs. Additionally, this position will administratively support the Division Chief, submit and process Harvard Medical School faculty searches, and coordinate research faculty meetings. Finally, this position will assist with various projects for the Division of General Pediatrics.

• Supporting the Clinical Informatics (CI) Program as well as the Division of General Pediatrics.
• Coordinating the CI's ACGME accredited fellowship program in accordance with department and Graduate Medical Education (GME) policies and requirements to remain compliant.
• Follows established plans on a yearly cycle, including recruitment and onboarding of fellows, maintenance of medical education databases and completion of assigned projects.
• Coordinates internal and external program relations, communicating with faculty and house staff to ensure smooth communications and effective coordination of GME training programs.
• Administratively supports the CI Program Director and Division Chief. Schedules appointments and meetings and maintains the calendars. Reserves meeting locations, orders supplies and services and prepares agenda. Prepares travel arrangements, including airline reservation and hotel accommodations.
• Submit and process Harvard Medical School faculty searches, and coordinate research faculty meetings.
• Additionally, assist with various projects for the Division such as the division newsletter or faculty annual career conferences.
• Plans, prepares and organizes admin requirements for seminars, conferences and other programs or events. Obtains and organizes planning information, prepares or orders publicity materials and advertisements, reserves event location and supplies, equipment and services.
• Monitors and maintains department supply inventory and computer equipment. Serves as liaison to support service departments to request and coordinate services.
• Transcribes and types from recorded dictation or rough draft correspondence, reports, manuscripts, charts and other materials including highly complex and/or confidential financial/business documents. Proofreads and edits materials for accuracy, consistency and clarity.To qualify, you must have:
• High school diploma or GED required. Completion of two years' of occupationally specific education or an Associate's degree preferred.
• Minimum of two years of administrative work experience required.
• Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
• Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.*LI#CB

Keywords: Boston Children's Hospital, Boston , Sr. Administrative Associate, Administration, Clerical , Boston, Massachusetts