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Office Coordinator

Company: Beacon Hill Staffing Group
Location: Boston
Posted on: May 28, 2023

Job Description:

Our client, a real estate company located in Brookline, is seeking a temporary Administrative Assistant. The Administrative Assistant will assist Managers and the maintenance department with administrative tasks as needed that may include typing correspondence (letters, memos, reports, etc.), filing, meeting schedules, distribution of resident correspondence (including lease renewals), and entering of invoices and other miscellaneous tasks as necessary. This will be a temporary role for the next 2 months with possibility to be extended.Pay: $20-25/hr, based on previous experienceSchedule: Monday- Thursday 9 to 5 and Saturday 10-4Primary Duties and ResponsibilitiesManage other rental charges, which include storage and parkingAssist the maintenance department by being a liaison to the residents with any upcoming projects or concerns they may haveUpdate, maintain, and, if appropriate distribute periodic reports and other communication as requiredMay answer main phone line and handle or route calls or may provide back-up to the receptionist for vacations, sick days and holidays.Complete special projects/assume additional responsibilities as requested.May assist in the scheduling of maintenance personnel and outside vendorsMay assist in the development and management of capital improvement program, including scheduling work and maintaining logs and documentationMay assist in obtaining service contractsAssist in the preparation of the annual budget, including the capital improvement budgetAssist in the preparation of all weekly and monthly reports as required, including budget variance, write offs and delinquency statusMonitor and track receivables, including collection of delinquent balancesAssist in the invoice processMay assist in analysis of vendor balancesMay prepare, review, and/or approve applications for prospective new tenantsHelp prepare, send out, and manage all lease renewalsBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting We look forward to working with you.Beacon Hill. Employing the Future (TM)PDN-99132213-dfbe-47d1-be3f-1785963fafe1

Keywords: Beacon Hill Staffing Group, Boston , Office Coordinator, Administration, Clerical , Boston, Massachusetts

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