Chief of Staff - Supplier Diversity Office

Company: Commonwealth of Massachusetts
Location: Boston
Posted on: March 12, 2025

Job Description:

An Official website of the Commonwealth of MassachusettsALERTEffective January 25, 2024, Executive Order #627 cements the Commonwealth's well-established practice of skills-based hiring, paving the way to a more equitable hiring process. The Commonwealth is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to serve our citizens. Join us today!Job Description - Chief of Staff (25000261)Overview:The Supplier Diversity Office (SDO) is an agency within the Executive Office for Administration and Finance of the Commonwealth of Massachusetts with a mission of serving diverse and small businesses and agencies of the Commonwealth. The mission of the SDO is to serve minority, women, veteran, service-disabled veteran, disability, LGBT-owned, and small businesses in the Commonwealth of Massachusetts, including the responsibility to certify eligible businesses. Learn more about the SDO at: .SDO's mission is to support small and diverse business participation in state contracting by:

• Certifying minority, women, veteran, service-disabled veteran, disability and LGBT-owned businesses, as well as small Massachusetts-based businesses.
• Connecting these companies with business opportunities and resources that enhance their marketability when bidding on public contracts.
• Collaborating with executive agencies and public organizations to identify and remove barriers for diverse and small businesses.
• Increasing diverse and small business spending.SDO seeks applicants for a highly motivated and innovative Chief of Staff to join our team.Reporting to the Executive Director, the Chief of Staff will serve on the SDO Leadership Team and play a crucial role in long-term Agency operations. The Chief of Staff will manage special projects, including cross-functional working groups and cross-agency collaborative efforts. The Chief of Staff will lead the SDO's Annual Report processes and liaise with external contacts such as elected officials. Additionally, the selected candidate will act as a sounding board for SDO Leadership to help research, develop, and update programs and policies and ultimately lead change efforts for major innovations.Duties and Responsibilities:
  • Lead staff engagement efforts to ensure efficiency and support team morale, such as business process redesign efforts, regular cross-training programs, and team-building event coordination.
  • Support the Executive Director, as well as individual SDO Units, as needed to ensure team success.
  • Coordinate SDO's relationships with external organizations such as other Commonwealth agencies, non-profit organizations, and federal offices that provide business support services.
  • Assist the Executive Director with meeting preparation and represent the Agency at meetings and events as needed.Primary Duties and Responsibilities:
    • Lead and coordinate special project initiatives, including documenting project scope, developing work plans, and leading day-to-day efforts to meet set goals and deliverables.
    • Serve as SDO's lead on cross-agency initiatives and working groups as needed.
    • Coordinate with SDO team members to conduct in-depth policy research and analysis on a wide range of topics to provide evidence-based recommendations.
    • Oversee SDO Business Process Redesign efforts to improve efficiency and effectiveness of team time and resources.
    • Support the Executive Director and SDO Leadership with strategic planning efforts, outreach and marketing campaigns, external relationship building, and change management for new initiatives.
    • Lead the Agency's Annual Report processes to ensure efficient production of the Report and showcase SDO's work and innovations.
    • Assist the day-to-day functions of the Agency as needed to ensure program success.
    • Prepare briefing materials, memos, and presentations for the Executive Director.
    • Represent the Agency at meetings, working groups, and events on behalf of the Executive Director.
    • Coordinate SDO's collaboration with external contacts and organizations to ensure alignment with SDO's mission.
    • Serve in key roles for various external communication needs, such as SDO's Legislative Liaison and Diversity Officer as needed.
    • Coordinate timely responses to external stakeholders, including elected officials.
    • Other duties as assigned by the Executive Director.Preferred Qualifications:
      • At least five years' experience in project management, public policy, government administration, or a related area.
      • Strong analytical and research skills, with the ability to synthesize complex information and provide clear, actionable recommendations.
      • Experience with the Commonwealth's supplier diversity efforts and related policies.
      • Demonstrated experience interacting with business support resource organizations and public buyers.
      • Experience coordinating with elected officials, advocacy groups, and other stakeholders.
      • Excellent organizational and time-management abilities, with a proven track record of managing multiple priorities.
      • Exceptional communication and interpersonal skills.
      • Comfort with delivering in-person and virtual presentations.
      • Demonstrated leadership in team-building skills.
      • Proven experience in leadership roles within the public sector.
      • Good judgment and discretion when dealing with confidential matters.
      • High level of comfort with common IT and software tools.Minimum Entrance Requirements:Applicants must have at least (A) six (6) years of full-time or equivalent part-time professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least two (2) years must have been in a supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.Substitutions:
      • A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.
      • A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.
      • A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience.
      • A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.Primary LocationJobJob: Administrative ServicesAgencyAgency: Supplier Diversity OfficeScheduleSchedule: Full-timeShiftShift: DayJob PostingJob Posting: Feb 27, 2025, 1:25:08 PMNumber of OpeningsNumber of Openings: 1Salary: 107,613.69 - 125,000.00 YearlyIf you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Maryellen Osborne - 6175028843Bargaining Unit: M99-Managers (EXE)Confidential: NoPotentially Eligible for a Hybrid Work Schedule: Yes
        #J-18808-Ljbffr

Keywords: Commonwealth of Massachusetts, Boston , Chief of Staff - Supplier Diversity Office, Administration, Clerical , Boston, Massachusetts