Records Supervisor (SC 18)
Company: Suffolk County Sheriff's Department
Location: Boston
Posted on: April 1, 2026
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Job Description:
POSITION: Records Office Supervisor GENERAL STATEMENT OF DUTIES
AND RESPONSIBILITIES : Exercises supervision and administrative
responsibility for the Records Office. Provides guidance to other
staff members on CORI regulations and restrictions. Performs
related work and duties as required. SUPERVISION RECEIVED: Reports
directly to the Assistant Deputy Superintendent of Custody
Assessment at the House of Correction. SUPERVISION EXERCISED:
Directly supervises the Records Office staff. DUTIES AND
RESPONSIBILITIES: 1. Maintains and monitors Inmate Management
System Database as it pertains to itm1ates' sentencing history and
other statistical population data 2. Responsible for all
administrative duties involved with the supervision of division
employees. 3. Responsible for all duties pertaining to the proper
maintenance of inmate records.These involve but are not limited to:
a. sentence computation for all commitments; b. determining the
discharge dates for all inmates; c. posting all jail credit
submissions; d. posting and monitoring all earned good time; e.
tracking all outstanding warrants; f. posting and tracking all
court trips; g . interacting with other criminal justice agencies;
h. supplying reports as requested; i. tracking the CORI records; j.
monitoring compliance with the sex offender registry information;
k. and the collection of DNA with CODIS. I. responsible for
ensuring that all division staff are trained appropriately. 4.
Serves as a Department liaison with the Criminal System History
Board. 5. Acts as keeper of inmate records. Responds to court
summons and public requests for information. 6. Coordinates
background checks on volunteers, interns and contractors. 7.
Flexibility and ability to learn and perform new duties and skills
as assigned. 8. Such other duties and assignments as the Sheriff
may assign from time to time. QUALIFICATIONS. QUALIFICATIONS: I.
Considerable knowledge of the criminal justice system, houses of
correction, jails, courts, probation, parole, et c 2. Familiarity
with Massachusetts criminal statutes and case law pertaining to
sentencing. 3. Experience and knowledge in supervising assigned
staff in their daily activities. 4. Experience and knowledge of
daily activities of the Records Office. 5. Ability to assist in the
management and supervision of a division dealing with records
issues as well as coordinating and completing daily office tasks.
6. Understand the role of a Records Office in a county jail and
house of correction. 7. Excellent oral and written communication
skills. 8. Familiarity with computers and statistical analysis. 9.
Two to three years experience in Criminal Justice or Bachelor of
Arts\Science in Criminal Justice. 10. Ability to properly supervise
assigned personnel. MINIMUM PHYSICAL REQUIREMENTS FOR ESSENTIAL
FUNCTIONS sit or stand periodically for 8 hours; lift up to 5
pounds; carry up to 5 pounds; climb stairs occasionally; walk short
distances; and write and type. ADDITIONAL FUNCTIONS OF POSITION
Participation in mandatory training
Keywords: Suffolk County Sheriff's Department, Boston , Records Supervisor (SC 18), Administration, Clerical , Boston, Massachusetts
