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Temporary Administrative Associate IV, Human Resources

Company: Vertex
Location: Boston
Posted on: March 18, 2019

Job Description:

Temporary Administrative Associate IV, Human Resources Job Description: Temporary contract, 9-12 months We are seeking a seasoned Administrative Assistant to provide support to several members of the Human Resources Leadership Team. This role will report directly to the VP, HR Governance and Diversity & Inclusion and will also support the VP of Talent Management, VP of Total Rewards and the Head of Talent Analytics. Primary responsibilities include providing administrative and calendar support, travel coordination, expense reconciliation and PO processing support. There will also be periodic project and HR meeting/event coordination support (e.g., offsite meetings, vendor engagements, trainings). Position Responsibilities: Under supervisory guidance, handle confidential and sensitive employee information through processing of HR transactions Partner with other departments and vendors to successfully manage the procurement and invoicing process for the HR specialty functions Support the coordination of internal training programs and functional off-sites Coordinate weekly new hire orientation in partnership with Talent Management team Schedule regular HR get-togethers and development sessions - Lunch & Learns, Monthly HR Birthdays, Research/Clinical/Business Exchange Talks Coordinate sponsorship and charitable giving processing with Legal and Vertex Grants Committee Provide back up for other members of the HR administrative team Perform other duties as assigned Qualification: Bachelor's Degree 5+ years of administrative experience, including coordinator support of projects, meetings, programs, etc. Experience supporting multiple people and experience coordinating meetings including all logistics Proficiency in Microsoft Word, PowerPoint, Excel Attention to detail; ability to independently organize and prioritize multiple tasks Ability to handle confidential employee information and to handle sensitive employee-related issues Ability to work/experience working with employees at all levels in the organization and across all functions Flexible, adaptable and the ability to work in dynamic, fast-paced environment

Keywords: Vertex, Boston , Temporary Administrative Associate IV, Human Resources, Administration, Clerical , Boston, Massachusetts

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