Communications & Marketing Coordinator
Company: Dana-Farber Cancer Institute
Location: Boston
Posted on: January 26, 2023
Job Description:
Job ID:31444
Location:20 Overland Street,
Boston,
MA 02215
Category:Communications/Marketing
Employment Type:Full time
Work Location:PTL Remote: 2-3 days remote/wk
Overview
The Communications and Marketing Coordinator provides a variety of
administrative and support functions to staff member/s of the
Communications and Marketing department. With guidance from the
Chief of Staff, the Coordinator provides project and logistical
support to promote Dana-Farber Cancer Institute and its
collaborations to a variety of internal and external audiences in
an exciting, fast-paced department.The Communications and Marketing
Coordinator may be required to interact with senior management,
cross-organizations, internal and external customers with
professionalism and tact. Located in Boston and the surrounding
communities, Dana-Farber Cancer Institute is a leader in life
changing breakthroughs in cancer research and patient care. We are
united in our mission of conquering cancer, HIV/AIDS and related
diseases. We strive to create an inclusive, diverse, and equitable
environment where we provide compassionate and comprehensive care
to patients of all backgrounds, and design programs to promote
public health particularly among high-risk and underserved
populations. We conduct groundbreaking research that advances
treatment, we educate tomorrow's physician/researchers, and we work
with amazing partners, including other Harvard Medical
School-affiliated hospitals.
Responsibilities
- Coordinate the administrative and project support for one or
more of the dedicated team(s) within the department; may be called
upon to assist other team(s) in the department based on need.
- Prepare monthly expense reports, perform Corporate Purchasing
P-card reconciliations, process requests for purchase orders,
vendor payments and create invoices.
- Provide administrative support for MSA/BAA contract processing;
setting-up new vendors in payment system.
- May be responsible for compiling budgeting information and
providing account reporting/analysis for the dedicated team.
- Assist with scheduling, moving, or cancelling meetings for
dedicated team(s) using MS Outlook and Zoom.
- Assist in presentation development and meeting
preparation.
- Perform special projects assigned by the dedicated team
lead(s).
- May cover for other communications and marketing administrative
support staff during absences.
- May assist with the onboarding of new staff members and
training of new communications and marketing
coordinators/administrative support staff.
- May be asked to be a representative in committees,
cross-department responsibilities and/or task forces.
- Help organize events, including coordination of activities for
department.
- Answer department phone lines and triage and/or fulfill request
as needed.
- Responsible for general office duties such as copying, filing,
faxing, sorting mail, greeting visitors, and maintaining the
cleanliness of office area as needed/when on-site.
- Produces reports, spreadsheets, presentations, or other
documents as needed.
Qualifications
- Bachelor's degree required.
- 1 year of relevant experience working in marketing,
communications or comparable business environment required.
- KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Excellent written and verbal communication and interpersonal
skills.
- Knowledgeable of computer applications including Microsoft
Office, Microsoft Outlook, Microsoft Teams, Excel, PowerPoint, and
Zoom.
- Ability to learn new computer applications (MPC,
PeopleSoft).
- Strong customer service skills and the ability to interact
professionally with peers, leadership, and external contacts.
- Ability to maintain confidentiality and pay attention to
detail.
- Excellent ability to organize, prioritize and follow-through on
projects.
- Understanding of the Institute's policies and procedures.
- Ability to teach others through the modeling of their
behavior.
- Critical thinking skills.
- Ability to identify Institute resources and take a proactive
approach to problem solving.
- Demonstrated ability to coordinate complex projects and other
assignments.
- Ability to work independently and take a proactive approach to
managing workflow and project work responsibilities with dedicated
team lead.At Dana-Farber Cancer Institute, we work every day to
create an innovative, caring, and inclusive environment where every
patient, family, and staff member feels they belong. As relentless
as we are in our mission to reduce the burden of cancer for all, we
are equally committed to diversifying our faculty and staff. Cancer
knows no boundaries and when it comes to hiring the most dedicated
and diverse professionals, neither do we. If working in this kind
of organization inspires you, we encourage you to apply.Dana-Farber
Cancer Institute is an equal opportunity employer and affirms the
right of every qualified applicant to receive consideration for
employment without regard to race, color, religion, sex, gender
identity or expression, national origin, sexual orientation,
genetic information, disability, age, ancestry, military service,
protected veteran status, or other groups as protected by law.
Apply
Job ID:31444
Location:20 Overland Street,
Boston,
MA 02215
Category:Communications/Marketing
Employment Type:Full time
Work Location:PTL Remote: 2-3 days remote/wk
Keywords: Dana-Farber Cancer Institute, Boston , Communications & Marketing Coordinator, Advertising , Boston, Massachusetts
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