Chief Financial & Administrative Officer
Company: State of Massachusetts
Posted on: January 16, 2022
Massachusetts Peace Officers Standards and Training
Job Title: Chief Financial & Administrative Officer
Reports to: POST Commission Executive Director
The Massachusetts Peace Officers Standards and Training Commission
(POST) is an independent agency, with appointees from the Governor
and Attorney General, which was established by Chapter 253 of the
Acts of 2020. The Commission's role is to create a mandatory
certification process for police officers in Massachusetts, as well
as processes for decertification, suspension of certification, or
reprimand in the event of certain misconduct. The Commission will
also be responsible for investigating and adjudicating claims of
misconduct, maintaining databases of training, certification,
employment, and internal affairs records for all officers, and
certifying law enforcement agencies. By creating a central entity
to oversee officer certification, the Commission will ensure that
those officers' training and misconduct records are available both
to the Commission and to those officers' current and future
employers, improving accountability.
The POST Commission is looking for an individual to join the senior
staff as the Chief Financial & Administrative Officer (CFAO). For
more information on POST see M.G.L. chapter 253 of the Acts of
PURPOSE OF THE JOB
The CFAO manages the financial and administrative affairs of the
agency and is responsible for overseeing all accounting and
administrative activities. The CFAO prepares annual and
supplementary budget requests on behalf of the agency, prepares
short- and long-term budget forecasting, ensures compliance with
state finance laws, supervises staff and advisors, and coordinates
with other state resources on general administrative matters like
procurement, purchasing, billing, contracts and human
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Under the joint supervision and direction of the Commission's
Treasurer and the Executive Director, the Chief Financial and
Administrative Officer (CFAO) is responsible for developing,
supervising, and managing day to day financial and administrative
operations of the agency.
The CFAO prepares the budgetary needs of the POST Commission and
submits the budget, spending plans and periodic financial reporting
to the Commission as well as the Executive Office of Administration
and Finance (ANF), and House and Senate Ways and Means.
Additional duties and responsibilities include, but are not limited
to, the following:
* Manage agency budget including preparing budget and expenditure
reports utilizing the Massachusetts Management Accounting System
MMARS (or similar). Produce and present quarterly financial reports
to the Commission at Commission's public meetings.
* Oversee and monitor inter-agency service agreement (ISAs),
Comm-Buys procurements, encumbrances, payments, and revenue
recognition and reconciliations in MMARS (or similar)
* Supervise key finance and human resources staff (finance & budget
analyst, human resources manager).
* Establish the workflows and business requirements to maintain a
robust internal control environment including development and
periodic update to the internal control plan ("ICP"). Develop and
coordinate these activities with the help of internal auditor.
* Implement best practices to ensure POST adheres to the state
comptroller (CTR) guidelines, and other guidelines and procedures
adopted by the Commission (i.e., operational service division -
OSD) or recommended by the State Auditor.
* Maintain and monitor POST agency contracts, manage vendors,
oversee the delivery of goods and services and track accounts
payable, prompt payment discounts, etc.
* Report to the Commission on Supplier Diversity statistics.
* Recommend, establish, and implement agency policies regarding
human resources, benefits, compensation, travel, reimbursements,
and other administrative policies, including necessary workflows at
a start-up environment
* Maintain and report agency capital asset inventory.
* Develop reports and projections which communicate the status and
effectiveness of processes and present this information to the
Executive Director and the Commission.
It is the policy of the Peace Officers Standards & Training
Commission and the Commonwealth of Massachusetts to afford equal
employment opportunities to all qualified individuals, without
regard to their race, color, ancestry, religion, sex, sexual
orientation, national origin, age, physical or mental disability,
citizenship status, veteran status, gender identity or expression,
or any other characteristic or status that is protected by federal,
state, or local law.
Salary Range: Commensurate with experience.
POST is pleased to offer a comprehensive benefits package to its
employees. The specific components and eligibility may vary based
upon position classification, hours worked per week and other
variables. Therefore, specific benefits for this position may be
discussed as part of the interview and offer process.
The Chief Financial and Administrative Officer is a management
position. As such, the successful candidate will be hired as an
employee at will. This position is non-civil service. This position
is an exempt position.
The overall benefits available include paid vacation, sick and
personal leave time, health, dental and vision insurance through
the Commonwealth's Group Insurance, and optional pre-tax Health
Savings Account plans.
In addition, POST provides employees the opportunity to elect life
insurance, long term disability insurance, deferred compensation
savings, tuition remission and pre-tax commuter account plans,
along with other programs.
POST employees also participate in the Commonwealth's State
Retirement Plan, which can become a defined benefit plan for those
that both vest and subsequently retire from State service. Follow
this link for additional retirement information:
Commitment to Diversity:
POST is committed to building a diverse staff across its entire
agency and at all levels. POST is an equal opportunity/affirmative
EXPERIENCE AND SKILLS
* Experience in finance, accounting, budgeting, financial
management, financial audits, quality assurance, human resources
and related fields
* Experience and/or strong familiarity with state finance law and
public agency financial processes like procurement regulations (801
CMR 21.00) and CommBuys (or similar)
* Familiarity with comptroller's guidelines, MMARS, Commonwealth
Information Warehouse, MBA, or similar technology and processes
* Experience responding to financial and operational audits, and
audit findings. Demonstrated experience implementing best practices
and developing an environment of strong financial and operational
* Demonstrated leadership skills and experience working in cross
* Comfortable working in a start-up environment
* Proficient with Microsoft Office applications including Outlook,
Word, Excel and PowerPoint. Experience with Access or other
* Bachelor's degree and 10 years of experience in public
administration, finance & accounting, business, regulatory matters,
compliance, or a related field; or an equivalent combination of
education and experience.
* Minimum of 5 years of supervisory experience
Keywords: State of Massachusetts, Boston , Chief Financial & Administrative Officer, Executive , Boston, Massachusetts
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