Chief Financial & Administrative Officer

Company: State of Massachusetts
Location: Boston
Posted on: January 16, 2022

Job Description:

Massachusetts Peace Officers Standards and Training Commission

Job Posting

Job Title: Chief Financial & Administrative Officer

Reports to: POST Commission Executive Director

The Massachusetts Peace Officers Standards and Training Commission (POST) is an independent agency, with appointees from the Governor and Attorney General, which was established by Chapter 253 of the Acts of 2020. The Commission's role is to create a mandatory certification process for police officers in Massachusetts, as well as processes for decertification, suspension of certification, or reprimand in the event of certain misconduct. The Commission will also be responsible for investigating and adjudicating claims of misconduct, maintaining databases of training, certification, employment, and internal affairs records for all officers, and certifying law enforcement agencies. By creating a central entity to oversee officer certification, the Commission will ensure that those officers' training and misconduct records are available both to the Commission and to those officers' current and future employers, improving accountability.

The POST Commission is looking for an individual to join the senior staff as the Chief Financial & Administrative Officer (CFAO). For more information on POST see M.G.L. chapter 253 of the Acts of 2020.

PURPOSE OF THE JOB

The CFAO manages the financial and administrative affairs of the agency and is responsible for overseeing all accounting and administrative activities. The CFAO prepares annual and supplementary budget requests on behalf of the agency, prepares short- and long-term budget forecasting, ensures compliance with state finance laws, supervises staff and advisors, and coordinates with other state resources on general administrative matters like procurement, purchasing, billing, contracts and human resources.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Under the joint supervision and direction of the Commission's Treasurer and the Executive Director, the Chief Financial and Administrative Officer (CFAO) is responsible for developing, supervising, and managing day to day financial and administrative operations of the agency.

The CFAO prepares the budgetary needs of the POST Commission and submits the budget, spending plans and periodic financial reporting to the Commission as well as the Executive Office of Administration and Finance (ANF), and House and Senate Ways and Means.

Additional duties and responsibilities include, but are not limited to, the following:

* Manage agency budget including preparing budget and expenditure reports utilizing the Massachusetts Management Accounting System MMARS (or similar). Produce and present quarterly financial reports to the Commission at Commission's public meetings.


* Oversee and monitor inter-agency service agreement (ISAs), Comm-Buys procurements, encumbrances, payments, and revenue recognition and reconciliations in MMARS (or similar)


* Supervise key finance and human resources staff (finance & budget analyst, human resources manager).


* Establish the workflows and business requirements to maintain a robust internal control environment including development and periodic update to the internal control plan ("ICP"). Develop and coordinate these activities with the help of internal auditor.


* Implement best practices to ensure POST adheres to the state comptroller (CTR) guidelines, and other guidelines and procedures adopted by the Commission (i.e., operational service division - OSD) or recommended by the State Auditor.


* Maintain and monitor POST agency contracts, manage vendors, oversee the delivery of goods and services and track accounts payable, prompt payment discounts, etc.


* Report to the Commission on Supplier Diversity statistics.


* Recommend, establish, and implement agency policies regarding human resources, benefits, compensation, travel, reimbursements, and other administrative policies, including necessary workflows at a start-up environment


* Maintain and report agency capital asset inventory.


* Develop reports and projections which communicate the status and effectiveness of processes and present this information to the Executive Director and the Commission.



It is the policy of the Peace Officers Standards & Training Commission and the Commonwealth of Massachusetts to afford equal employment opportunities to all qualified individuals, without regard to their race, color, ancestry, religion, sex, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, gender identity or expression, or any other characteristic or status that is protected by federal, state, or local law.

Salary Range: Commensurate with experience.

Benefits Package:

POST is pleased to offer a comprehensive benefits package to its employees. The specific components and eligibility may vary based upon position classification, hours worked per week and other variables. Therefore, specific benefits for this position may be discussed as part of the interview and offer process.

The Chief Financial and Administrative Officer is a management position. As such, the successful candidate will be hired as an employee at will. This position is non-civil service. This position is an exempt position.

The overall benefits available include paid vacation, sick and personal leave time, health, dental and vision insurance through the Commonwealth's Group Insurance, and optional pre-tax Health Savings Account plans.

In addition, POST provides employees the opportunity to elect life insurance, long term disability insurance, deferred compensation savings, tuition remission and pre-tax commuter account plans, along with other programs.

POST employees also participate in the Commonwealth's State Retirement Plan, which can become a defined benefit plan for those that both vest and subsequently retire from State service. Follow this link for additional retirement information: http://www.mass.gov/treasury/retirement/state-board-of-retire/.

Commitment to Diversity:

POST is committed to building a diverse staff across its entire agency and at all levels. POST is an equal opportunity/affirmative action employer.

EXPERIENCE AND SKILLS

* Experience in finance, accounting, budgeting, financial management, financial audits, quality assurance, human resources and related fields
* Experience and/or strong familiarity with state finance law and public agency financial processes like procurement regulations (801 CMR 21.00) and CommBuys (or similar)
* Familiarity with comptroller's guidelines, MMARS, Commonwealth Information Warehouse, MBA, or similar technology and processes
* Experience responding to financial and operational audits, and audit findings. Demonstrated experience implementing best practices and developing an environment of strong financial and operational controls
* Demonstrated leadership skills and experience working in cross functional teams
* Comfortable working in a start-up environment
* Proficient with Microsoft Office applications including Outlook, Word, Excel and PowerPoint. Experience with Access or other databases preferred.
* Bachelor's degree and 10 years of experience in public administration, finance & accounting, business, regulatory matters, compliance, or a related field; or an equivalent combination of education and experience.
* Minimum of 5 years of supervisory experience

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