Office Manager &; Administrative Assistant

Company: Global Atlantic Financial Group
Location: Boston
Posted on: May 16, 2022

Job Description:

All offices are currently open, and our employees are back 4 or 5 days a week in NY and 3 days a week in all other offices. If you have questions on this policy or the application process, please contact .COMPANY OVERVIEWGlobal Atlantic Financial Group is a leader in the U.S. life insurance and annuity industry, serving the needs of individuals and institutions. Global Atlantic is a majority-owned subsidiary of KKR, a leading global investment firm that offers alternative asset management across multiple strategies and capital markets solutions. Global Atlantic is looking for a diverse team of talented individuals who reinforce our culture of collaboration and innovation. We are dedicated to the career development of our people because we know they are critical to our long-term success. Join our team and come grow with us. POSITION OVERVIEW Manage reception area and common spaces like conference rooms to ensure they maintain a professional appearance. Welcome employees, vendors, and visitors - handle the "door traffic"Liaise with facilities staff as necessary to maintain general appearance of the officeManage conference room calendars including scheduling internal and external appointments, confirming meetings, and coordinating with others as neededEnsure copy room and supply closets are stocked with paper and suppliesManage and coordinate supply ordering with admin teamSecurityOnboarding new employees - create and maintain badges through Genetec and working with the security team Manage visitor and visitor badgesCoordination with building management for employee and visitor parkingHealth and SafetyAct as point of contact and floor warden for evacuation drills and eventsManage daily safety protocols to ensure the offices are clean, surfaces are being disinfected, and PPE is stocked Mail/Deliveries Open, organize and distribute incoming mail and other deliveries Manage the outgoing mail/package process In Office Events/Townhalls/MeetingsProvide support for events in the office, including Townhalls and events to be determined, but responsibilities may include: Sourcing and scheduling support vendors Arranging furniture as needed Communicating with office regarding high-touch visitors / meetingsWorking with IT to coordinate AV support Support of daily lunch program - ordering, receiving, set-up as neededPantry/office supply ordering, inventory, provisioning as neededProjects/SupportAssisting with special projects and performing other administrative duties and functions as requested. Working with the Boston Admin team to provide additional support when needed Coordinate the iOffice seating reservation system and provide support to onsite employees and contractors Requirements/Skills: 2 plus years of relevant experience Proficient with MS Office Suite, including Outlook, Excel, Teams, PowerPoint, Word This is an in-office position that is required to be in the office at least 4 days per week Technically advanced, ability to learn new systems Ability to maintain confidentiality Must be able to maintain a professional attitude Skilled communicator - written and verbal Able to multitask, manage time wisely; detail-oriented Team-player with a positive attitudeSelf-motivated and highly organized with the ability to prioritize, communicate clearly and demonstrate a sense of urgencyStrong service orientation and willingness to learn This role is not eligible for visa sponsorship now or in the future TOTAL REWARDS STATEMENT Global Atlantic's total rewards package is reflective of our corporate values, particularly diversity, excellence and innovation, with a focus on inclusion, pay equity, and flexibility. We are proud to support your personal and professional growth and well-being through programs such as educational assistance, virtual physical therapy, remote/onsite fitness reimbursement, a medical second opinion program, pet insurance, military leave, parental leave, adoption assistance, fertility and family planning coverage. We strive to foster a culture of total well-being through community outreach and charitable giving programs. We are active in our communities-New York: Red Hook Conservancy, Girls Who Invest and The Bowery MissionBoston: Cradles to Crayons, Project Bread, Let's Get Ready, Rise Against Hunger, Salvation Army and many other local volunteer organizations in around the Boston areaHartford: Habitat for Humanity, Foodshare, Humane Society, Hands on Hartford, Mercy Shelter and Dog Star RescueIndianapolis: Elevate Indianapolis, Gleaners Food Bank and the Juvenile Diabetes Research FoundationBatesville: American Cancer Society Relay for Life, Angels of Giving, Margaret Mary Health Foundation, Ripley County Community Foundation, Safe Passage, Batesville High School Sponsorships, local area youth sports and food pantries, as well as many othersDes Moines: United Way, Central Iowa Shelter & Services, Junior Achievement of Central Iowa and Make a Wish FoundationBerwyn: Food drive and will be planning an event to help a local family over the holidaysAtlanta: Packaged Good Organization, which helps the most vulnerable community members with providing personalized care packages for people in need including the elderly, our armed forces, the homeless and hospitalized kidsBermuda: Sponsor of a weekly feeding program operated by The Hamilton Seventh-Day Adventist ChurchSocial platforms provide an environment to collaborate with others and participate in friendly competitions towards achieving physical, emotional and financial well-being. Our highly competitive health, retirement, life and disability plans can be tailored to best suit your needs and those of your whole family.Global Atlantic is committed to creating an inclusive environment where everyone can meaningfully contribute to our success. We are proud to be an equal opportunity employer and we do not discriminate in employment on any basis that is prohibited by federal, state or local laws. More than that, we strive to be inclusive of all backgrounds and experiences, which we feel gives us a competitive advantage in the market and within our firm. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.Employees who require an accommodation to perform the essential functions of their job will participate in an interactive process which may include providing documentation. If you are hired and require an accommodation for any protected status, please email .Please click on the links below to learn more about Global Atlantic.Global Atlantic Financial Company Employee Candidate Privacy Notice

Keywords: Global Atlantic Financial Group, Boston , Office Manager &; Administrative Assistant, Executive , Boston, Massachusetts