Office Manager &; Administrative Assistant
Company: Global Atlantic Financial Group
Location: Boston
Posted on: May 16, 2022
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Job Description:
All offices are currently open, and our employees are back 4 or
5 days a week in NY and 3 days a week in all other offices. If you
have questions on this policy or the application process, please
contact .COMPANY OVERVIEWGlobal Atlantic Financial Group is a
leader in the U.S. life insurance and annuity industry, serving the
needs of individuals and institutions. Global Atlantic is a
majority-owned subsidiary of KKR, a leading global investment firm
that offers alternative asset management across multiple strategies
and capital markets solutions. Global Atlantic is looking for a
diverse team of talented individuals who reinforce our culture of
collaboration and innovation. We are dedicated to the career
development of our people because we know they are critical to our
long-term success. Join our team and come grow with us. POSITION
OVERVIEW Manage reception area and common spaces like conference
rooms to ensure they maintain a professional appearance. Welcome
employees, vendors, and visitors - handle the "door traffic"Liaise
with facilities staff as necessary to maintain general appearance
of the officeManage conference room calendars including scheduling
internal and external appointments, confirming meetings, and
coordinating with others as neededEnsure copy room and supply
closets are stocked with paper and suppliesManage and coordinate
supply ordering with admin teamSecurityOnboarding new employees -
create and maintain badges through Genetec and working with the
security team Manage visitor and visitor badgesCoordination with
building management for employee and visitor parkingHealth and
SafetyAct as point of contact and floor warden for evacuation
drills and eventsManage daily safety protocols to ensure the
offices are clean, surfaces are being disinfected, and PPE is
stocked Mail/Deliveries Open, organize and distribute incoming mail
and other deliveries Manage the outgoing mail/package process In
Office Events/Townhalls/MeetingsProvide support for events in the
office, including Townhalls and events to be determined, but
responsibilities may include: Sourcing and scheduling support
vendors Arranging furniture as needed Communicating with office
regarding high-touch visitors / meetingsWorking with IT to
coordinate AV support Support of daily lunch program - ordering,
receiving, set-up as neededPantry/office supply ordering,
inventory, provisioning as neededProjects/SupportAssisting with
special projects and performing other administrative duties and
functions as requested. Working with the Boston Admin team to
provide additional support when needed Coordinate the iOffice
seating reservation system and provide support to onsite employees
and contractors Requirements/Skills: 2 plus years of relevant
experience Proficient with MS Office Suite, including Outlook,
Excel, Teams, PowerPoint, Word This is an in-office position that
is required to be in the office at least 4 days per week
Technically advanced, ability to learn new systems Ability to
maintain confidentiality Must be able to maintain a professional
attitude Skilled communicator - written and verbal Able to
multitask, manage time wisely; detail-oriented Team-player with a
positive attitudeSelf-motivated and highly organized with the
ability to prioritize, communicate clearly and demonstrate a sense
of urgencyStrong service orientation and willingness to learn This
role is not eligible for visa sponsorship now or in the future
TOTAL REWARDS STATEMENT Global Atlantic's total rewards package is
reflective of our corporate values, particularly diversity,
excellence and innovation, with a focus on inclusion, pay equity,
and flexibility. We are proud to support your personal and
professional growth and well-being through programs such as
educational assistance, virtual physical therapy, remote/onsite
fitness reimbursement, a medical second opinion program, pet
insurance, military leave, parental leave, adoption assistance,
fertility and family planning coverage. We strive to foster a
culture of total well-being through community outreach and
charitable giving programs. We are active in our communities-New
York: Red Hook Conservancy, Girls Who Invest and The Bowery
MissionBoston: Cradles to Crayons, Project Bread, Let's Get Ready,
Rise Against Hunger, Salvation Army and many other local volunteer
organizations in around the Boston areaHartford: Habitat for
Humanity, Foodshare, Humane Society, Hands on Hartford, Mercy
Shelter and Dog Star RescueIndianapolis: Elevate Indianapolis,
Gleaners Food Bank and the Juvenile Diabetes Research
FoundationBatesville: American Cancer Society Relay for Life,
Angels of Giving, Margaret Mary Health Foundation, Ripley County
Community Foundation, Safe Passage, Batesville High School
Sponsorships, local area youth sports and food pantries, as well as
many othersDes Moines: United Way, Central Iowa Shelter & Services,
Junior Achievement of Central Iowa and Make a Wish
FoundationBerwyn: Food drive and will be planning an event to help
a local family over the holidaysAtlanta: Packaged Good
Organization, which helps the most vulnerable community members
with providing personalized care packages for people in need
including the elderly, our armed forces, the homeless and
hospitalized kidsBermuda: Sponsor of a weekly feeding program
operated by The Hamilton Seventh-Day Adventist ChurchSocial
platforms provide an environment to collaborate with others and
participate in friendly competitions towards achieving physical,
emotional and financial well-being. Our highly competitive health,
retirement, life and disability plans can be tailored to best suit
your needs and those of your whole family.Global Atlantic is
committed to creating an inclusive environment where everyone can
meaningfully contribute to our success. We are proud to be an equal
opportunity employer and we do not discriminate in employment on
any basis that is prohibited by federal, state or local laws. More
than that, we strive to be inclusive of all backgrounds and
experiences, which we feel gives us a competitive advantage in the
market and within our firm. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, gender, gender identity or expression, sexual
orientation, national origin, disability, age, or veteran
status.Employees who require an accommodation to perform the
essential functions of their job will participate in an interactive
process which may include providing documentation. If you are hired
and require an accommodation for any protected status, please email
.Please click on the links below to learn more about Global
Atlantic.Global Atlantic Financial Company Employee Candidate
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