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Operations Manager - DS Day Services - City Square Employment Supports (CSES) - $3,000 Bonus

Company: Bay Cove
Location: Boston
Posted on: November 26, 2022

Job Description:

$3,000 Bonus - $1,500 after 3 months - $1,500 after 6 monthsMission StatementBay Cove Human Services partners with people to overcome challenges and realize personal potential.Job Summary: Your position as Operations Manager supports this mission through providing all aspects of administrative management of the Division's program services. This is a non-exempt position.Essential Functions of Position:Clinical and Rehabilitation Skills

  • Protects the rights and dignity of the individuals we support.
  • Safeguards the confidentiality of those supported by the programs.
  • Completes other duties and projects as assigned by the Director.
  • Provides effective crisis prevention and intervention.Administrative and Operations Responsibilities:
    • Monitors program expenditures within the contracted budget.
    • Ensures that contact with customers and outside agencies is provided in a professional manner on an ongoing basis.
      • Maintains a positive and professional relationship with the program's neighbors, community members, involved family members, colleagues and funding sources.
        • Completes consumer payroll as necessary including; printing weekly, monthly and quarterly payroll reports.
        • Completes monthly consumer billing
        • Maintains accounts receivable procedures for production customers and invoicing for all contracted jobs.
        • Submits requests for payment of all bills to the Bay Cove accounting department.
        • Records and deposits payments received and requests postage meter checks as necessary.
        • Submits weekly staff time sheets to payroll department and prints up new staff time sheets weekly.
        • Maintains monthly attendance sheets for programs.
        • Coordinates the repair of the postage machine, photocopier and other program equipment.
        • Orders office and program supplies as needed.
        • Insures that interoffice mail is delivered daily to other departments.
        • Oversees the distribution of petty cash for the programs and weekly reconciliation of petty cash.
        • Ensures that agency and regulatory standards are met and maintained, including agency QA audits
        • Assumes responsibility for keeping driver's license current.
        • Maintains a safe driving record.
        • Assumes responsibility for the basic care of the agency vehicles.
        • Maintains the agency vehicle log accurately.
        • Follows and implements all program safety procedures.Requirements for the positionProfessional Characteristics:
          • Demonstrated ability to work effectively and collaboratively with a culturally diverse population of clients, other care providers, family and community members.
          • Demonstrated supervisory and management experience.
          • Ability to work collaboratively as a member of multidisciplinary and cross-functional teams.
          • Ability to work as an effective change agent.
          • Professional documentation and communication skills, as well as demonstrated organizational skills.
          • Ability to negotiate and resolve differences.
          • Ability to function under pressure in a fast-paced human service environment.
          • Ability to be flexible, open and responsive to ongoing industry changes.
          • Ability to articulate and communicate Bay Cove missions and strategic direction in a consistent and enthusiastic manner to departmental staff.
          • Ability to identify opportunities and obstacles and develop effective, creative solutions to pursue opportunities. Personal Characteristics:
            • Ability to assist people with mobility impairments as needed.
            • Ability to lift 30 pounds.Other Qualifications:
              • Current United States driver's license.
              • An acceptable CORI (criminal record assessment).
              • BA in business or other related field preferred.
              • Three years' experience in accounts payable/business administration, experience in office management preferred.
              • Computer literate in Microsoft Word, Microsoft Excel and QuickBooks and Access.
              • Attends required orientation and training, including inservice training, conferences and seminars within the indicated timelines and achieves satisfactory competency.
              • A COVID-19 vaccination is a requirement of the position. One COVID-19 shot is acceptable, contingent on the individual receiving the second shot within the allotted time frame.Mission Traits
                • Protects the rights and dignity of the individuals we support.
                • Safeguards the confidentiality of those supported by the programs. - -Baycove1#ZR

Keywords: Bay Cove, Boston , Operations Manager - DS Day Services - City Square Employment Supports (CSES) - $3,000 Bonus, Executive , Boston, Massachusetts

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