Project Manager

Company: Massachusetts General Physicians' Organization
Location: Boston
Posted on: March 21, 2023

Job Description:

Job Description - Project Manager (3236142) Project Manager - ( 3236142 ) GENERAL SUMMARY/ OVERVIEW STATEMENT: Summarize the nature and level of work performed. Please note that this section should be written in a paragraph format and provide a broad description of the role and its purpose as well as the reporting structure. Under the direction of the Program Manager and Executive Director, the Project Manager for the Regional Disaster Health Response System will provide administrative and project management for key initiatives within the MA/Region 1 Regional Disaster Health Response (RDHRS) System program. This work includes supporting the development and completion of initiatives set forth by the leadership team. Responsibilities will include project management, stakeholder and/or collaborating partner engagement and management, meeting management and facilitation, process and workflow definition, and data analysis and reporting. PRINCIPAL DUTIES AND RESPONSIBILITIES: In order of importance, list essential areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation. This section should be completed as a bulleted list and explain how the role is performed. Project Management

• Manages multiple aspects within the RDHRS program and assumes leadership responsibility for all assigned projects simultaneously.
• Coordinates a diverse group of stakeholders and collaborating partners to set goals for specific project activities and designs, implements and oversees processes to ensure key tasks are completed in an appropriate and timely manner.
• Attends all relevant RDHRS meetings; contributes ideas and monitors the planning process as required.
• Creates and manages project plans and monitors adherence to timelines.
• Anticipates potential delays to projects and takes appropriate mitigation steps.
• Manages complex status reporting process for project plans and timelines.
• Escalates identified delays and/or challenges with specific projects as necessary to Program Manager and Executive Director to ensure steps towards remediation are taken.
• Assists the Program Manager with monitoring overall RDHRS program activities and identifies potential systems and operational problems that may hinder progress towards program goals and activities and proposes solutions.
• Provides administrative support to RDHRS technical advisors, including managing meeting schedules, project workplans, presentations, and other administrative tasks as required.
• Supports outreach, engagement, and member relationship building with relevant collaborating organizations, and with community and statewide/regional partners.
• Contributes to implementation research and drafting of manuscripts for publication related to RDHRS program activities.
• Prepares RDHRS quarterly reports, in collaboration with Program Manager. Readiness Metrics - -
  • Manages and guides development of readiness metrics, including: -
    • Participate in ongoing working group meetings related to development and revision of readiness metrics scorecards and a response readiness designation program manual -
    • Coordinate with appropriate stakeholders to refine and validate metrics with external partners in Region 1 and other RDHRS sites -
    • Track related project timelines and goals and anticipate potential barriers - RDHRS Operations -
      • Supports continued development and expansion of RDHRS operational capacity -
      • Serves as Duty Officer for Region 1 RDHRS to provide 24/7 coverage for RDHRS subject matter expertise in support of state, federal, and regional partners -
      • When RDHRS Response Center is activated, participates in response as assigned - SKILLS & COMPETENCIES REQUIRED: This section should be a bulleted list of minimum requirements explaining the skills (what the individual is trained for) and competencies (measurable as defined by the job) necessary to perform the job.
        • Proven working experience in project management, in a complex, multidisciplinary environment
        • Excellent written and oral communication skills -
        • Strong leadership skills, interpersonal skills, consensus building skills -
        • Familiarity with project management/task tracking software
        • Maturity and operational problem solving/decision making experience
        • Ability to lead and work with a diverse group of stakeholders
        • Familiarity with/experience in Emergency Preparedness or Disaster Response preferred, especially in the hospital and/or healthcare setting
        • Experienced and working knowledge of the Hospital Incident Command System (HICS) preferred. Completion of ICS/NIMS 100, 200, 700 and 800 courses, before or upon hire.
        • Knowledge of Microsoft Office applications
        • Experience with research preferred, particularly related to IRB procedures and data analysis LICENSES, CERTIFICATIONS, and/or REGISTRATIONS: Specify minimum credentials and clearly indicate if required or preferred. Not Applicable Licenses: Required: Preferred: - Certifications: Required: Preferred: - Registrations: Required: Preferred: - EDUCATION: Check boxes that best describe the minimum and preferred education requirements. Minimum Required: High school diploma, GED or equivalent Certificate : Please specify Some college or Associate's Degree Bachelor's Degree Master's Degree Doctoral Degree None required Preferred: High school diploma, GED or equivalent Certificate : Please specify Some college or Associate's Degree Bachelor's Degree Master's Degree Doctoral Degree Field of Study/Additional Specialized Training: - Not Applicable Equivalent Experience - please document if educational requirements can be met through equivalent experience: Not Applicable EXPERIENCE: Indicate the required and preferred (optional)amount and type of experience. Not Applicable Required: 3-5 years of relevant experience Preferred: SUPERVISORY RESPONSIBILITY (authority to hire, promote, or terminate): Indicate supervisory "scope" and list the number of employees supervised. Not Applicable Direct: N/A Indirect: N/A Professional Staff Supported: N/A Non-Employees: N/A FISCAL RESPONSIBILITY: Indicate financial "scope" information, e.g. size of budget, volume, revenue, etc. Not Applicable Collects, analyzes and presents data as required. Ensures prudent fiscal management of department resources (e.g. equipment, supplies, etc.). WORKING CONDITIONS: Describe the conditions in which the work is performed. Use this section to detail any physical requirements for the position (lifting, carrying, etc). Use this section to also detail any environmental conditions associated with the position (outdoor weather requirements, hazardous materials, etc). Normal office conditions. May be required to travel to partner facilities as needed. May occasionally be required to attend meetings outside of regularly scheduled hours and is available by pager/cell phone outside of normal business hours during assigned Duty Officer shifts. May be required to report to the hospital or offsite locations outside of normal business hours to respond to events that require emergency support. May be required to work extended shifts for multiple periods during emergency events. - - The information contained in this document is intended to describe the general contents and requirements of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive statement of all duties, responsibilities or skills of individuals so classified. Massachusetts GeneralHospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives andideas, we choose to lead. Applications from -protected veterans andindividuals with disabilities are strongly encouraged. -

Keywords: Massachusetts General Physicians' Organization, Boston , Project Manager, Executive , Boston, Massachusetts