Director of Finance and Operations

Company: National Guild for Community Arts Education
Location: Boston
Posted on: March 20, 2023

Job Description:

Community Music Center of Bostonis an arts education nonprofit founded in 1910, with a mission to transform lives by providing equitable access to excellent music education and arts experiences. Over 4,000 students participate in our programs every week. We are proud to act as the largest external provider of arts education to the Boston Public Schools, supporting rigorous, relevant, and culturally-responsive musical instruction for one of the most diverse school districts in the nation. CMCB's Community Music School Division offers lessons, group classes, ensembles, and early childhood programming at our headquarters in Boston's South End. Our Community Engagement Programs operate in partnership with a dozen public schools, a dozen social service agencies, and a variety of community centers, housing developments, and charter schools, supporting programs throughout virtually every neighborhood in Boston, in-school, after-school, and in the summer.Community Music Center of Boston is committed to recruiting and fostering a diverse community of staff and students and is proud to be an Equal Opportunity Employer.BIPOC individuals, LGBTQIA+ individuals, and members of other historically disenfranchised and marginalized populations are strongly encouraged to apply.Job SummarySummary of PositionThe Director of Finance & Operations is responsible for day-to-day financial management and oversight, information technology systems, and general operations. The Director of Finance & Operations will work with individuals at varying levels of the organization to ensure implementation of controls and processes in alignment with the organization's mission and vision. The position will assist and work closely with the Bookkeeper and Chief Financial & Operating Officer.Status: Full-Time Salaried (40 hours/week), ExemptStart Date: March 2023Schedule:Hybrid, Monday-Friday, some weekday and weekend evenings may be requiredReports to:Chief Financial & Operating Officer (CFOO)Works Closely With: Registrars, Senior Director of the Community Music School, Senior Director of Community Engagement Programs, Community Engagement Programs Operations Coordinator, Senior Director of Major & Institutional Giving, Senior Director of Development & External Relations, Associate Director of the Community Music SchoolResponsibilitiesResponsibilitiesFinancial and Budget Management

• Work closely with the Bookkeeper and CFOO to ensure accurate monthly reconciliation of significant General Ledger accounts i.e., cash, line of credit and endowment accounts
• Ensure that the organization and its programs have strong internal accounting controls in place to support the creation and implementation of a sound financial strategy along with high-quality financial systems and reporting
• Manage payables and receivables for the organization
• Support CFOO in creation of accurate and timely financial reports for board reporting, grant reporting, and other ad-hoc reporting
• Collaborate with staff and support the CFOO in a comprehensive annual budgeting process
• Support annual audit process with independent auditors and coordinate the necessary documentation and financial reports to support proper testing and analyses of accounts
• Direct cash management analysis and forecasting as well as project-based and departmental accounting
• Work with the Programs team to collect and monitor financial data related to operational qualityOperations
  • Oversee the information technology operations of the organization through assessing needs and implementing a plan that provides data integrity, proper server management, and safe electronic communications and transactions.
  • Manage organizational risk, including ensuring that appropriate compliance systems are in place and steps are taken to reduce risks related to finance, safety, labor relations, and other related functions
  • Oversee administrative systems and processes to enable efficient workflow and management across CMCB departments
  • Ensure that all facility utilities are operational and maintained in support of all programs/daily operations and that the facility is compliant in accordance with local, state, and federal guidelines
  • Ensure that all equipment is operational and maintained in support of all programs and daily operations
  • Additional tasks as assigned by the Chief Financial & Operating OfficerTeam Management
    • Promote a culture of high performance and continuous improvement that values learning and a commitment to quality and customer serviceJob Qualifications & RequirementsQualifications
      • Minimum of three years experience working in nonprofits and/or schools or other equivalent professional experience
      • Knowledge and experience in Non-Profit Financial Management and/or Accounting and Reporting
      • Must be authorized to work for ANY employer in the U.S. as CMCB is unable to sponsor or take over sponsorship of an employment visa at this time
      • Must be able to comply with company-wide COVID-19 vaccination verification or regular twice-weekly testing requirement
      • Must be organized, detail-oriented, and have strong interpersonal and communication skills
      • Ability to establish and promote good working relationships with colleagues, faculty, administrators, board members, families, and vendors
      • Must possess strong critical thinking skills with the ability to effectively prioritize.
      • Proven ability to work in a changing organization and make informed decisions in the context of strategic organizational goals and policies
      • Must have the ability to handle confidential materials with discretion
      • Knowledge and experience with technology assessment planning and implementation
      • Proficiency in computer hardware (Mac and PC), software programs (Microsoft Office), payroll software (Insperity preferred), CRM's, and accounting/financial software (QuickBooks)
      • Strong interest in and commitment to the artsPreferred
        • Fluency in Spanish, French Creole, and/or Chinese (Mandarin/Cantonese) is highly desirable
        • General knowledge of and/or experience in music, the arts, education and public school settingsPhysical DemandsWhile performing the duties of this job, the employee must be able to remain in a stationary position 50-75% of the time. They will need to constantly operate a computer and other office productivity machinery as well as occasionally position themselves to maintain and inspect technology, including under the desks and in the server closet.Compensation and Benefits$55,000 to $60,000 commensurate with experienceBenefits include medical insurance, flexible spending account (FSA/DCA), paid time off (vacation, sick, personal), 403(b) retirement plan with employer contribution, employee assistance program, discounts on music instruction at CMCB, and paid professional development opportunities.Other InformationApplication InstructionsPlease apply at www.cmcb.isolvedhire.com . Please be prepared to submit the below materials (addressed to Meghan Jasani, Chief Financial and Operating Officer) as part of your application:
          • A cover letter which addresses your capabilities, experiences, and interests
          • A current resume or CV
          • Names and contact information for at least three (3) references from within the past 5 years, indicating your relationship with eachIncomplete applications may not be considered.Applications will be reviewed beginning January 26th as they are received, and this position will remain open for applications until filled.Please, no phone calls or walk-ins.The above information on this position description has been designed to indicate the general nature and level of work performed by individuals within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.How to ApplyFor more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
            
            https://cmcb.isolvedhire.com/jobs/798129-298890.html

Keywords: National Guild for Community Arts Education, Boston , Director of Finance and Operations, Executive , Boston, Massachusetts