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Clinical Project Manager BWH Sleep Medicine

Company: Partners HealthCare
Location: Boston
Posted on: May 28, 2023

Job Description:

General Summary/ Overview Statement:

Our lab conducts ground-breaking research in sleep apnea and is characterized by world-leading researchers in respiratory physiology. As Clinical Project Manager, you will be working under the very general direction of the Principal Investigator and will be responsible for all activities of our clinical research studies. You will be responsible for executing on a daily basis, the procedural, managerial and policy decisions made for the study to adhere to strict deadlines and within budget. You will participate in all decisions made for the study and identify modifications of existing policies and procedures. You will assist with budget oversight and participate in grant writing and proposals. You will have direct management responsibility of study personnel.

Principle Duties and Responsibilities:

  • Responsible for overseeing the implementation and development of funded research protocols from beginning to end, working closely with the faculty member(s). Including but not limited to subject recruitment and selection process, collecting and organizing of patient data, Delegating tasks and responsibilities to appropriate personal, assessing or estimating the need for additional staff or any other resource to achieve the research protocol(s) goals making appropriate recruitment and equipment acquisition if necessary during the study cycle, generating spreadsheets, analyzing results and developing plans to troubleshoot problem areas.
  • Develops and monitors the recruitment campaign, to ensure candidates go through the screening process, making sure that established research policies and appropriate studies' inclusion/exclusion criteria are followed. Maintains updated recruitment preparatory material, organized and easily accessible to the staff members.
  • Manages study personnel: On regular basis, effectively communicate project expectations to research assistants in a timely and clear fashion. Develops and executes best practices and tools for study execution. Has direct management responsibility for study personnel including evaluation, orientation and training of new research assistants on study guidelines, protocol information, and current analytic methods used and ongoing data analysis. Supervises technical work of research assistants.
  • Coordinates in-lab visits:
  • Responsible for overseeing the staffing arrangements of the research studies inpatient portion(s). This includes working with the faculty member(s), division staff, CCI staff, and the study candidates to execute the in-laboratory parts of the study.
  • Ensures proper equipment and procedures are in place before a study in order to monitor data quality, and procedural adherence on a regular basis.
  • Responsible for the coordination and implementation of research design process at specific sites.
  • Assists in the preparation of progress reports, IRB applications, abstracts, and presentations.
  • Serves as the primary contact for outside vendors to ensure efficient operation of the studies. Develops and grows any business relationship vital to the success of the study. Some travel may be required for the purpose of gaining or updating research & technology knowledge, off-site personnel management or meeting with particular vendors.
  • Defines project(s) success criteria and disseminate them to involved parties throughout the research studies' life cycle. Also Tracks projects or protocols milestones and deliverables.
  • Proactively manages changes in scope of the research, identifies potential problems and devises contingency plans.
  • Sterilization and storage of equipment: Stocks and maintains inventory of laboratory equipment and supplies pertinent to protocol. Follows infection control, electrical and gas safety guidelines as mandated by OSHA
  • Directly responds to inquiries regarding study protocols and policy.
  • Serves as liaison between investigators, staff and research subjects to identify areas for data quality improvement.
  • Coaches, mentors and motivates all team members and influences them to take positive action and accountability for their assigned work.
  • Effectively identifies and resolves issues and conflicts within the project team.
  • Participates in Section Quality Assurance programs.

  • Responsibility for appropriate setup of necessary equipment for all tests required per research protocol(s). Equipment includes EEG amplifiers, CO2/O2 analyzers, SaO2 monitors, diaphragm EMG amplifiers, and flow transducers. Will work with other Lab Manager/s to ensure equipment is safe and effective and achieving the goals of the studies. Will work with the PI to design new patient measurement systems and SOPs for any new studies.
  • Oversight of sleep studies on human subjects:
  • Study data collection is complete and entered by lab staff in a timely manner
  • Will work with other Lab Manager/s to improve systems to make data collection easier and more reliable.
  • Operates computerized data collection system during scheduled tests.
  • Enters data into computerized data analysis programs manually as needed; review of data completeness.
  • Works with other lab personnel to implement new protocols.
  • Coordinates data collection.
  • Organizes work schedules based on current/future studies as dictated by the study protocols or testing schedule of all technical staff.
  • Quality control of data collection:
  • Monitors data acquired during sleep.
  • Examines and conducts a preliminary evaluation of data to verify compliance with study protocols.
  • Assists PIs in diagnosing and correcting equipment, hardware and software problems involving data collection during sleep periods. E. Data Analysis:
  • Scores sleep studies, or coordinates and supervises the scoring of sleep studies
  • Coordinates and supervises additional data analysis activities of support staff
  • Operates and updates custom MATLAB software to process data to generate key study outcome data.
  • Maintains database F. Performs all other duties, as required.


  • Bachelor's degree required. Prefer individuals with science or patient-care background and interest in scientific research.
  • Minimum of 5 years of progressively more responsible research or field-related work experience required.
  • Prior supervisory experience required.
  • Minimum 1 year demonstrated experience in personnel management preferred. Experience at working both independently and in a team-oriented, collaborative environment is essential. Must be able to react to project adjustments and alterations promptly and efficiently.


  • Must possess good organizational and interpersonal skills.
  • Demonstrated teamwork abilities. Display leadership, initiative and sound judgment in crisis or unexpected situations. Take on additional work when required.
  • Technically competent with various software programs such as Microsoft Excel, Microsoft Word, Microsoft Power Point. Existing skills in MATLAB and Spike or similar software is advantageous. Must be able to continually learn new computer skills and update existing skills.
  • Ability to supervise and train staff effectively.
    • Excellent communication skills, including with patients, staff, and investigators.
    • Ability to read communication styles of team members who come from a broad spectrum of cultural backgrounds and disciplines.
    • Ability to maintain positive working relationships with co-workers; work cooperatively with peers while maintaining encouragement and motivation within the group.
    • Excellent organizational and time management skills
      • Able to juggle multiple competing priorities in a fast-paced environment
      • Must pay meticulous attention to detail while maintaining a sense of priority and a clear view of the larger objectives of the laboratory.
      • Able to work independently with minimal supervision
      • Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
      • Excellent oral and writing skills
      • Must possess aptitude for budget management.
      • Ability to learn quickly local and federal regulatory procedures for research.


        Work takes place in a busy academic research office setting.

        The work schedule will involve M-F day shifts and some evenings & weekend only during unexpected events/demands of the research protocols. In unusual circumstances, the research lab manager may be required to be on-call and work from home to coordinate staff and studies during ongoing in-laboratory investigations running 24h/day, 7 days/week. Changes in work schedule may often be required with less than 24 hours' notice due to rescheduling of research protocols.


        Responsible for supervising staff including hiring, firing, evaluating and disciplining. Will orient and train new staff members. Will supervise the work of at least 8-10 junior staff members.

        EEO Statement

        BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Keywords: Partners HealthCare, Boston , Clinical Project Manager BWH Sleep Medicine, Executive , Boston, Massachusetts

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