Accounting Manager

Company: Codman Square Health Center, Inc.
Location: Boston
Posted on: November 18, 2023

Job Description:

Job Details
Job Location: 1100 Washington Street - Boston, MA
Salary Range: Undisclosed

DescriptionPOSITION SUMMARY
Reporting to the Controller, the Accounting Manager is responsible for leading month-end and year-end close, GL reconciliation, financial analysis and reporting, managing AP and cash disbursements, leading quarterly forecast and annual budget development, year-end audit and external reporting.
DUTIES AND RESPONSIBILITIES
Accounts Payable and Cash Management

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• Supervise Finance and Administrative Coordinator to ensure all the disbursements are in compliance with CSHC and its affiliates accounts payable policy and procedures.
  
• Review AP aging reports weekly, work with Finance and Administrative Coordinator to follow up with directors, managers, and vendors, so that invoices are processed timely.
  
• Maintain Vision 360 invoice approving system, adding new users, updating vendor and approver mapping, assigning GL accounts and cost centers for new vendors, ensuring accurate coding of invoices.
  
• Review new vendor set-up for accurate classification of vendors for 1099 reporting purpose, review 1099 preparation and ensure timely filing of 1099s.
  
• Supervise preparation of cash and check bank deposits and ensure proper documentation and records retention.
  
• Review daily Cash Recording Worksheet file and cash journal entries, and reconciliation of monthly patient cash and third-party payments to EPIC accounts receivable payments posted by the CSHC's billing agent to ensure proper AR balances.
  
  General Ledger Close and Financial Reporting
  
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  • Review bank account reconciliation on a monthly basis.
    
  • Lead month-end close and review monthly journal entries for CSHC and its related affiliates (CSCT, CECA-SS), review all workpapers, and ensure all accounts are supported by accurate analysis with supporting documents.
    
  • Oversee accurate distribution of monthly P&L to each cost centers with proper administrative and other overhead cost allocation.
    
  • Prepare and provide quarterly forecast and summarize financial position to operating directors and managers.
    
  • Assist Controller to analyze business performance/results and provide the analysis to the leadership team to support decision making.
    
  • Lead the Accounting team on timely production of financial statements and financial analysis.
    
  • Prepare monthly Finance Committee package including Executive Summary, Power Point slides for Finance Committee meetings, ensure the Finance Committee package is distributed timely.
    
  • Prepare workpapers and review workpapers prepared by the Finance team for the annual external audit, coordinate with HR and billing agent for information requested by the auditors, provide the information requested by auditors in a timely manner to ensure timely and successful year-end audit.
    
  • Lead the compilation of the annual operating and capital budgets for all three entities and timely distribute the budget package to the Finance Committee and to the leadership team.
    
  • Prepare and review worksheets and support documents needed for Form 990 and Form PC preparation to ensure timely filing of 990 and Form PC.
    
  • Oversee preparation of other external reporting including form 3ABC, census reporting and workers compensation audit, etc.
    
  • Review and ensure procedures for workflows are updated timely and work with Controller on workflow improvements and system upgrades.
    
  • Assist Controller and CFO on other ad hoc projects, analysis, and other responsibilities assigned by Controller and CFO.
    
    People Management
    
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    • Manage a professional team performing general ledger, accounts payable and cash management functions to ensure internal control and compliance with required accounting principles and in accordance with Health Center policies and procedures.
      
    • Be available as coach/ mentor in assisting direct reports to develop in their positions.
      
    • Ensure that relevant information is communicated to direct reports enabling them to effectively carry out their functions.
      
    • Delegate tasks to direct reports in line with skill, knowledge, and ability and where necessary identify skill gaps and training requirements.
      
    • Ensure all reasonable steps are taken in order to achieve workplace harmony within organization at all times.
      QualificationsQUALIFICATIONS
      
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      • Bachelors degree in accounting with 7 + yrs. experience in Healthcare or Non-profit accounting and exposure to budgeting, with at least 2 years of experience in a supervising role.
        
      • Excellent analytical and problem-solving skills with attention to details.
        
      • Ability to maintain confidentially.
        
      • Knowledge of MS Office with advanced skills in Excel, Dynamic SL GL Package and Management Reporter. Knowledge of OfficeMate a plus.
        
      • Working knowledge of payroll system is required, knowledge of Paycom payroll system a plus.
        
      • Excellent written and verbal communication skills.
        
      • Excellent organization and time management skills with ability to prioritize, multi-task.
        
      • Ability to work under pressure in a fast-paced environment and meet deadlines.
        
      • Personal qualities of integrity, credibility, and dedication to the mission of Codman Square Health Center.
        
        PHYSICAL REQUIREMENTS:
        Personal qualities of integrity, credibility, and dedication to the mission of Codman Square Health Center
        
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        • Must be able to stand or sit for prolonged periods (50% of the time)
          
        • Must be able to lift 10+ pounds and load onto shelves.
          
          CODMAN SQUARE HEALTH CENTER MISSION, VISION, AND VALUES
          Mission: To serve as a resource for improving the physical, mental, and social well-being of the community.
          Vision: Codman Square Health Center is our community's first choice for comprehensive, holistic, and integrated services, and empowers individuals to lead healthy lives and build thriving communities.
          Values:Patients- Our patients are the center of our care team.
          Community The well-being of the individual is deeply connected to the health of the community.
          Advocacy We advocate for responsive policies and resources to address health disparities and promote health equity.
          Staff We are a diverse, empowered, compassionate, and prepared workforce.
          Innovation We promote a culture of innovation that has measurable and sustainable impact.
          Codman Square Health Center is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.
          
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Keywords: Codman Square Health Center, Inc., Boston , Accounting Manager, Executive , Boston, Massachusetts