Program Coordinator II (Division of Newborn Medicine
Company: Boston Children'S Hospital
Posted on: February 25, 2021
Program Coordinator II (Division of Newborn Medicine) 57321BR
Job Posting DescriptionAt Boston Children's Hospital, success is
measured in patients treated, parents comforted and teams taught.
It's in discoveries made, processes perfected, and technology
advanced. In major medical breakthroughs and small acts of
kindness. And in colleagues who have your back and patients who
have your heart. As a teaching hospital of Harvard Medical School,
our reach is global and our impact is profound. Join our acclaimed
Division of Newborn Medicine and discover how your talents can
change lives. Yours included.
The Program Coordinator II will be responsible for:--
- Providing administrative support to the Chief of the Division
of Newborn Medicine. Scheduling appointments and meeting and
maintaining supervisor's personal calendar. Reserving meeting
locations, ordering needed supplies and servicing and preparing
agenda and other materials. Preparing travel arrangements,
including airline reservations and hotel accommodations--as
necessary. Maintaining credentialing records and completing all
necessary paperwork. Preparing all Academic Program Harvard Medical
- Supporting Chief and lab personnel with the pre-award
submission process, receiving and editing grant documents in
accordance with awarding institution requirements, and providing
finalized versions to Division Research Administrator for final
- Supporting Division Chief's laboratory members and laboratory
operations. Ordering and tracking all laboratory supplies.
Initiating, routing and tracking administrative forms such as
purchase orders and payment requisitions. Supporting the onboarding
of all new lab personnel, including posting job advertisements,
collecting necessary paperwork for onboarding, and scheduling all
necessary training. Maintaining relationships with outside vendors
to obtain quotes and scheduling service for equipment and supplies.
Coordinating the update of all research protocols
- Assisting with written communication, Divisional websites and
- Monitoring and maintaining department supply inventory and
computer equipment. Serving as liaison to support service
departments to request and coordinate provision of needed
- Planning, preparing and organizing logistic and administrative
requirements for seminars, conferences and other special programs
or events. Obtaining and organizing planning information,--ordering
publicity materials and advertisements, reserving locations and
securing supplies and equipment. Preparing program schedules,
collecting and organizing teaching materials, receiving and
recording registration forms and fees and monitoring expenses
- Interacting and maintaining liaison with staff, faculty and
outside/community agencies in facilitating Divisional
- Preparing special projects for the Chief and Division Director,
as neededTo qualify, you must have:--
- Associate's degree with 2 years of relevant experience.
Bachelor's degree preferred
- Work requires the ability to communicate effectively both
orally and in writing and provide empathy in difficult
- Work requires the ability to work with diverse internal and
external constituenciesPlease note: During a public health
emergency, individuals in this role may be expected to take on
additional duties to respond to organizational needs.
Boston Children's Hospital offers competitive compensation and
unmatched benefits, including affordable health, vision and dental
insurance, generous levels of time off, 403(b) Retirement Savings
plan, Pension, Tuition Reimbursement, cell phone plan discounts and
discounted rates on T-passes (50% off). Discover your best.
Boston Children's Hospital is an Equal Opportunity / Affirmative
Action Employer. Qualified applicants will receive consideration
for employment without regard to their race, color, religion,
national origin, sex, sexual orientation, gender identity,
protected veteran status or disability.
Keywords: Boston Children'S Hospital, Boston , Program Coordinator II (Division of Newborn Medicine, Healthcare , Boston, Massachusetts
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