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Senior Associate, Human Resources - Payroll

Company: HarbourVest Partners, LLC
Location: Boston
Posted on: May 16, 2022

Job Description:

The Senior Associate, Human Resources Payroll will be responsible for all payroll administration and processing for our offices based in North America.The Senior Associate, Human Resources Payroll will act as the primary payroll owner including vendor management and ownership of compliance/audit responsibilities including overseeing complex jurisdictional tax and mobility related issues for these three offices 2 of which operate on a monthly payroll schedule and one a bi-weekly schedule across multiple payroll platforms and various timelines paying U.S., Colombia and Canada based employees. A primary focus will be on is the U.S. bi-weekly payroll, mobility and hybrid work oversight and implications related to working in multiple jurisdictions for 700+ U.S. based employees via our Workday payroll platform and in conjunction with our 3rd party payroll administrator One Source Virtual (OSV). The role will also be responsible for oversight of timekeeping routines for U.S. and Canada based employees.As we grow our U.S. workforce and expand into more states, the ideal candidate will have knowledge in Federal and State tax legislation as well as an understanding of workforce mobility and hybrid work policies and the out-of-state tax implications is needed.The ideal candidate will be a highly adaptable self-starter, who is able to respond to a dynamic and fast-paced environment; and have a powerful sense of ownership, be action-oriented and can consistently meet tight deadlines with accuracy and completeness. They should also be keen to maximize the effectiveness of technologies and supporting processes to drive continuous improvement and adopt change initiatives.
Skills & Abilities

  • Strong analytical, critical thinking and mathematical skills
  • Strong project management skills
  • Strong interpersonal and communication (verbal & written) skills; proven 'customer service' skills; ability to interact with all levels of employees across the firm
  • Self-motivated with proven ability to multitask and handle multiple deadlines in a fast-paced environment
  • Ability to think and work both independently and collaboratively as part of a team
  • Must be able to maintain strict confidentiality and maintain a high level of trust and integrity to handle sensitive and confidential situations and documentation
  • Expert knowledge of standard and complex payroll calculations and withholding laws/regulations ideally across the Americas
  • Intermediate knowledge of benefits and impact to payroll processing
  • Microsoft Excel Data skills including ability to analyze large amounts of data

    ResponsibilitiesPayroll Administration
    • Administer day-to-day payroll operations, coordinating with vendors and the internal HR team to deliver pay accurately, in a timely manner, effectively, and within all regulatory, labor, and tax guidelines to employees throughout the U.S., Canada and Colombia
    • Responsible for full cycle payroll processing including preparation, calculations, internal control, and payroll taxes
    • Prepare and maintain accurate records and reports of payroll transactions
    • Assist with the reconciliation of quarterly Workday / OSV payroll data in the U.S. and in partnership with the Finance/Accounting team
    • Ensure compliance with federal, state, and local payroll withholding as well as wage, and hour laws and continuously monitors regulatory updates for best practices
    • Oversight of time entry auditing of non-exempt staff; time & attendance support and training for new hires and new managers globally
    • Partner closely with HR team members to ensure employee compensation updates, new hires, departures, data changes, and approvals are processed correctly in Workday.
    • Work closely with Finance/Accounting team to review and substantiate payroll accounting entries, payroll related analysis, and audits.
    • Implement complex payroll and tax related changes such as multi-state, global mobility, hybrid-work and fringe benefits and be able to document and communicate the complexity and proposed solutions
    • Process shadow payrolls or other expat related items as needed
    • Partner with various groups within the business (e.g. Tax, IT and Accounting) to provide strategic direction on business needs and issues related to payroll.
    • Liaise with other advisors both internally and externally in setting up new entities or work locations when needed
      Payroll, Benefits, HRIS Data and Report Management
      • Form a strong partnership with the benefits team to ensure seamless transitions to payroll relating to benefit deductions, compensation, health insurance, income/disability protection, retirement, time-off and leaves impact payroll
      • Monitor 401K employee deferral plan changes, ensuring appropriate system configuration, and timely and accurate funding of employee contributions and employer match
      • Assist with vendor relationships including contracts, invoices, and the reconciliation of bills with Finance
      • Monitor the HR mailbox and address immediate payroll related concerns in a timely manner; escalate complex issues when necessary with recommended solutions to the Payroll Manager
      • Participate in HRIS payroll-specific enhancements in Workday or with other global payroll service providers related to reporting, process administration, to improve employee experience, etc.
      • Assist with other HRIS Workday related projects/enhancements as needed
        HR Global Processes & Special Projects
        • Assist with special HR projects as they arise

          EducationBS Accounting or Finance / CPA, CFA or equivalent
          Work Experience
          • 5+ years of U.S. payroll experience required and global payroll experience preferred
          • Experience navigating HRIS systems; Workday experience ideal
          • Experience with multi-state payroll processing required
          • Experience with FSLA regulations
          • Knowledge of payroll terms, as well as both standard and complex calculations and payroll laws

Keywords: HarbourVest Partners, LLC, Boston , Senior Associate, Human Resources - Payroll, Human Resources , Boston, Massachusetts

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