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Office Assistant/HR Assistant

Company: VOA
Location: Boston
Posted on: September 25, 2022

Job Description:

The Opportunity: Office Assistant/HR Assistant Who We Are -- VOAMASS gives members of the community who need help the most the services, support, and self-esteem they need to create a fresh start. At VOAMASS, our dedicated teams are committed to serving the whole person. What We Do -- Through our powerful integrated behavioral health care model, we bring together vast resources from a diverse team of caring staff to help each client meet their personal goals. The care we provide paves the way for greater opportunity and second chances by focusing on the critical pillars towards a healthy life: behavioral health, financial stability, and safe housing.As Office and HR Assistant, you will ensure the effective operation of the administrative office of Volunteers of America Massachusetts as we work to ensure the best quality of care to our clients. The Assistant will be responsible for providing administrative assistance to Senior Management, the Human Resources Department and VOAMASS Program Directors. As the Office Assistant, you will welcome on-site visitors, answer phones to field general questions about the agency. As the HR assistant, you will play a key role in internal staff recruitment, onboarding, and data management.This role is about making a difference in the lives of the people we serve. You'll bring the following qualifications: High School Diploma and a minimum of 3 years of HR and/or office experience. Work history and demonstrated interest in nonprofit administration, preferred. Advanced computer skills including MS Office Suite and Applicant Tracking Programs requiredStrong Interpersonal skills and demonstrated excellence in written and verbal communication Strong organizational and planning skills Key Responsibilities: Coordinate the activities of the office such as mail, visitors, phone calls, etc in an efficient, organized, business-like mannerManage calendar for the CEO, COO and other managers as neededAssist the CEO by providing administrative support, especially as it related to Board activityArrange the location, meals and supplies for various meetings. Attends meetings as appropriate and manage related mannersOversee the organization and maintenance of the main office building and equipmentWork with preferred office supply, IT and phone vendors to ensure efficiency and qualityInsure the proper confidentiality of sensitive information is maintained and maintains file system for personnel and organizational materialsInsure supplies are in place as needed and ordered within budgetPerform HR duties such as pre-hire processes, managing employee data regarding employment history, training, personnel files, benefits and project work.Provide a high level of customer service to staff and managers with routine, day to day, HR questions, needs and inquires. Resolve concerns and guide to the appropriate resource. Respond to external inquires for employment verifications and benefit information. Enter all employee data for new hires, benefit enrollment, termination processing, etc. Act with the highest level of confidentiality and demeanor at all times.Maintain general HR records and filesWork closely with the accountant to ensure an accurate and complete bu-weekly payroll.Utilize payroll and recruiting software to generate reports.Enter data into training software, benefits administration, and other HR systems.All other duties as assigned.Since 1934, VOAMASS has provided critical services to the residents of the Commonwealth. From pioneering early residential treatment programs in the 1960's to leading today in the field of mental health programming, VOAMASS can be counted on to tackle our greatest challengesVOAMASS is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.For full-time employees, our comprehensive and generous benefits package includes: Competitive Health, Vision and Dental insurance Flexible Spending and Health Reimbursement Account Employer paid Life and Long-Term Disability 403(b) matching retirement plans Tuition Remission Programs Loan Forgiveness (PSLF Program)Fitness/Wellness reimbursementEmployee Discount ProgramPet Insurance Blue Care Line (24/7 Nurse hotline)Generous Vacation, Sick, and Personal Time Benefits 13 Paid HolidaysEmployee Referral Bonus with no annual cap Transparency in Coverage Information is available from BCBCMA via to get accurate, real-time estimates of cost-sharing liability for health care and services from different providers

Vaccination Policy:In accordance with VOAMASS' duty to provide and maintain a safe workplace, we have adopted a mandatory vaccination policy to safeguard the health of our employees and their families, our clients, partners, visitors, and the community at large from COVID-19. This policy complies with all applicable laws and is based on guidance from the Centers for Disease Control and Prevention and the Massachusetts Department of Public Health. PI191029983

Keywords: VOA, Boston , Office Assistant/HR Assistant, Human Resources , Boston, Massachusetts

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