Company: UMass Boston
Posted on: January 27, 2023
The Employment Specialist will serve as the primary point of
contact for management of the university's applicant tracking
system and, in collaboration with the HR Generalists, the related
business operations and recruitment efforts of the university. The
incumbent will have primary responsibility for the placement of
advertisements regarding all employment opportunities; will support
the HR Generalists in advising hiring managers regarding options
for positing employment opportunities; will take the leading role
in executing background checks on all new hires and tracking
background check results; will support I-9 completion process for
new hires; and will liaise as needed with HR Generalists, benefits
staff and others as needed to ensure a smooth onboarding of all new
hires. The incumbent will also provide oversight and process
quality control over the university's online applications,
candidate screening and the applicant tracking system including but
not providing daily technical support to system users and
developing and conducting regularly scheduled training for both
search committee members and hiring managers. Takes primary
responsibility for reviewing departments' candidate slates for
diversity and, where indicated, suggesting additional candidates
for inclusion. Manages the production of reports from the applicant
tracking system to support diversity and other university
The Employment Specialist also will act as the campus lead for
managing the technical aspects of the applicant tracking system,
including its adaptation to alternative applications such as
compensation process workflow, and serve as primary liaison to the
system office for this purpose. In addition, the Employment
Specialist will provide technical support for updating the
departmental web site with content provided by the HR Generalists,
the Office of Civil Rights and Title IX and others.
Examples of Duties:
- Provide support for the recruitment efforts of the university;
place all employment opportunities on the university's website for
all staff vacancies, including classified, professional, non-unit,
temporary and graduate assistantships and ensure compliance with
all university and departmental policies, procedures, as well as
all collective bargaining agreements.
- In collaboration with the HR Generalists, oversee salary offers
for jobs posted in PageUp and provide data to support HR
Generalists' discussions regarding the same with the responsible
Vice Chancellor or Dean in order to ensure alignment with
University pay practices, compensation philosophy and market
- Create recruiting strategies to address the changing business
requirements and skill set needs of various parts of the
organization and that increase the diversity of candidate
- Create questions and interview strategies for job postings to
screen candidates in accordance with job qualifications.
- Notify both classified and professional unions once positions
are posted on the university's applicant tracking system, review
internal candidate pools for both classified and professional
positions and notify the hiring department of internal candidates,
as outlined in current collective bargaining agreements. Manage
posting of available opportunities with external advertising venues
and contracted advertising agencies.
- Respond to departmental inquiries and provide assistance
regarding the recruitment and hiring process; assist hiring
managers and search committee members with accessing the
university's online application, candidate screening and employment
- Analyze, resolve, and respond to a variety of applicant
inquiries regarding the application process and status, recruitment
procedures, as well as technical issues.
- Maintain and provide oversight for the university's online
application, candidate screening and employment system; set-up user
accounts and resent user passwords; create and run reports, as
necessary; ensure hiring managers and search committee members have
access to postings when needed and troubleshoot any issues; respond
to applicant inquiries regarding applicant status and procedures;
troubleshoot problems with the university's applicant tracking
system and interact with the EMS client services staff to resolve
- Support the users of the university's online application,
candidate screening and employment system by providing regularly
scheduled training to search committee members and hiring managers.
Responsible for the creation of all training materials and tracking
of all trained users and providing one-on-one training, when
- Serve on various campus- and system-wide committees and working
groups; attend conferences as needed.
- Proactively perform other duties as indicated and as assigned
to ensure the success of the University and Human Resources goals
- Takes a leading role in supporting the conversion of
departmental processes to an online format, including use of
DocuSign and other technology solutions. Supports communication,
training and other functions related to the same.
- Ability to deal effectively with a wide range of
constituencies, including students, university staff and
- Ability to maintain confidentiality in the performance of all
assigned responsibilities as appropriate.
- Ability to successfully respond to a broad range of inquiries,
challenges, and initiatives.
- Ability to maintain security of official records and other
matters of office confidentiality.
- Ability to consistently demonstrate initiative and follow
through on assignments and projects and special
- Superior oral, written communication skills.
- Strong interpersonal, organizational and presentation
A bachelor's degree and at least five (5) years of progressive HR
experience in human resources, ODEI or a related field pertinent to
an inclusive recruitment function. A deep understanding of and
commitment to world-class Human Resources customer service is
required, as is familiarity with applicant tracking system
management from both an end user and technology platform
perspective and the I-9 process. Intermediate or advanced
proficiency with various Microsoft Office and other software
applications, including in particular Microsoft Excel, required. A
commitment to quality and responsive customer service a must.
Preferred Qualifications: Proficiency with DocuSign and other
on-line work flow tools a significant plus. Prior work experience
in international employee immigration is helpful but not
Please apply online with your resume, cover letter and list of
Open until filled.
Hourly rate: $27.66 - $28.98
This is a non-union exempt position.
All official salary offers must be approved by Human Resources.
UMass Boston requires all employees to be vaccinated against
COVID-19 and to confirm proof of their vaccination status.
Exemptions from the vaccine requirement will be permitted only for
qualifying religious or medical reasons.
Keywords: UMass Boston, Boston , Employment Specialist, Human Resources , Boston, Massachusetts
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