Executive Assistant

Company: Manning Personnel Group, Inc.
Location: Boston
Posted on: February 25, 2021

Job Description:

OverviewMPG is partnering with a boutique investment firm seeking an Executive Assistant. This is a newly-created role that will support two Managing Partners and their team of analysts. This firm, which prides itself on its values-based investing will be a great fit for an administrative professional seeking a mission-driven organization. The ideal candidate will enjoy creating their own role and will enjoy being a critical member of the internal team as they work to grow their operations.Responsibilities* Provide high-level executive administrative support to assigned senior executives of the company, and remain available as backup support to other analysts during periods of high volume, vacations, etc.* Regularly handle confidential and proprietary information with utmost discretion.* Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiency.* Coordinate and organize international and domestic travel, hotel accommodations, car service, preparation of itineraries/materials, etc.* Manage expense reporting in a timely manner.* Manage high level meeting planning and logistics including preparing and printing materials.* Arrange off-site meetings including venue, accommodations, catering, meeting supplies, etc., as needed.* Schedule and coordinate numerous weekly and ad hoc meetings.* Act as point person for visiting executives and corporate investors.* Lead ad hoc projects as requested by the management team.Requirements* Bachelor's Degree or equivalent combination of education and experience may be accepted as a satisfactory substitute.* Prior experience in the investment management or biotechnology setting, preferred.* 8+ years previous administrative experience with 4+ years' experience supporting Executive level is required.* A thorough knowledge of word-processing, centralized file server and standard office equipment is required. Must have advanced skills with MS Word, Excel, PowerPoint and Outlook.* Strong organizational skills and superior attention to detail.* Demonstrated ability to anticipate needs and issues before they arise, proactively identify solutions and work independently and collaboratively to problem-solve conflicts.* Exceptional interpersonal skills; poise, professionalism and the ability to build relationships with staff and board members.* Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.* Willingness to assume additional responsibility and learn new skills.Compensation* $80-90k rangeWe are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Keywords: Manning Personnel Group, Inc., Boston , Executive Assistant, Other , Boston, Massachusetts