Executive Assistant
Company: Manning Personnel Group, Inc.
Location: Boston
Posted on: February 25, 2021
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Job Description:
OverviewMPG is partnering with a boutique investment firm
seeking an Executive Assistant. This is a newly-created role that
will support two Managing Partners and their team of analysts. This
firm, which prides itself on its values-based investing will be a
great fit for an administrative professional seeking a
mission-driven organization. The ideal candidate will enjoy
creating their own role and will enjoy being a critical member of
the internal team as they work to grow their
operations.Responsibilities* Provide high-level executive
administrative support to assigned senior executives of the
company, and remain available as backup support to other analysts
during periods of high volume, vacations, etc.* Regularly handle
confidential and proprietary information with utmost discretion.*
Proactively manage calendars with the ability to schedule and
prioritize meetings, resolve schedule conflicts, and stay several
steps ahead to maintain efficiency.* Coordinate and organize
international and domestic travel, hotel accommodations, car
service, preparation of itineraries/materials, etc.* Manage expense
reporting in a timely manner.* Manage high level meeting planning
and logistics including preparing and printing materials.* Arrange
off-site meetings including venue, accommodations, catering,
meeting supplies, etc., as needed.* Schedule and coordinate
numerous weekly and ad hoc meetings.* Act as point person for
visiting executives and corporate investors.* Lead ad hoc projects
as requested by the management team.Requirements* Bachelor's Degree
or equivalent combination of education and experience may be
accepted as a satisfactory substitute.* Prior experience in the
investment management or biotechnology setting, preferred.* 8+
years previous administrative experience with 4+ years' experience
supporting Executive level is required.* A thorough knowledge of
word-processing, centralized file server and standard office
equipment is required. Must have advanced skills with MS Word,
Excel, PowerPoint and Outlook.* Strong organizational skills and
superior attention to detail.* Demonstrated ability to anticipate
needs and issues before they arise, proactively identify solutions
and work independently and collaboratively to problem-solve
conflicts.* Exceptional interpersonal skills; poise,
professionalism and the ability to build relationships with staff
and board members.* Proven ability to handle confidential
information with discretion, be adaptable to various competing
demands, and demonstrate the highest level of customer/client
service and response.* Willingness to assume additional
responsibility and learn new skills.Compensation* $80-90k rangeWe
are an Equal Opportunity Employer and consider qualified applicants
for employment regardless of race, gender, gender identity, gender
expression, age, color, religion, disability, veteran status,
sexual orientation, or any other protected factor.
Keywords: Manning Personnel Group, Inc., Boston , Executive Assistant, Other , Boston, Massachusetts
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