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Executive Assistant to CEO

Company: Welch's
Location: Concord
Posted on: June 12, 2021

Job Description:


We're not just about grapes. Our bold ambition is to be the leading company of convenient, good for you, fruit-based food and beverage globally. To make this happen, we need talented, agile and innovative people who want to help us grow something special together.

Our culture is authentic, and we are building an inclusive environment where you belong and can be the best version of yourself. If you're passionate about achieving goals, trying new things and making an impact every day, we want to hear from you!

We're looking for an Executive Assistant to join our team to provide administrative support to the Chief Executive Officer, Chief Financial Officer, Chief Human Resources Officer and Board of Directors.


You will be responsible for:

  • Providing general administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), Chief Human Resource Officer (CHRO), and Board of Directors
  • Managing calendars, schedules and logistics for CEO, CFO, CHRO, leadership meetings, town halls, board and committee meetings
  • Managing logistics and technology for Zoom, Ring Central, Teams
  • Acting as central point of contact in support of Board and grower owners
  • Preparing and submitting quarterly board payments and payment letters to directors
  • Managing Board of Directors logistics including preparing agendas, arranging hotel and ground transportation, catering, AV equipment set up, expense reporting
  • Editing and finalizing all board pre-read materials; sending out pre-reads to executives and Boards
  • Managing monthly board memo to include gathering information, preparing memo for CEO review, distribution to Boards
  • Sourcing hotels and manage contracts for off-site meetings and conferences, including coordinating arrangements and assembling appropriate information
  • Preparing administrative budgets for CEO, monitor and track expenses
  • Handling purchase order requisitions for CEO, CHRO, CFO and Board
  • Managing travel logistics and expense reporting for CEO, CFO and CHRO
  • Providing Notary Public services to Welch staff as needed
  • Handling incoming mail addressed to CEO and Chairman of the Board to ensure it is properly received, reviewed and routed
  • Establishing and maintaining appropriate files, logs and records including confidential information
  • Periodically reviewing administrative support activities provided to CEO and Board of Directors and identify and implement administrative support process improvements, as needed
  • Demonstrating presence and ability to effectively engage and work across diverse groups of employees, executives, grower owners and outside Directors


An ideal candidate:

  • Makes decisions that positively impact the current and future state of the business
  • Develops meaningful relationships and collaborates across departments
  • Continuously changes the status quo and seeks ways to improve and develop

Candidates should have 10+ years of experience in:

  • Supporting CEO or top level executives
  • Working effectively with Boards of Directors

Degree(s) preferred:

  • AS or BS degree

Candidates should be proficient in:

  • Editing and proofing executive level communications
  • Microsoft Office (Powerpoint, Word, Excel)
  • Oracle
  • Video applications (Zoom, RingCentral, Microsoft Teams)


  • Organization with a bold, clear purpose.
  • Authentic culture that supports working together to deliver results.
  • Workplace where teams care about each other and your voice is heard.
  • Core and voluntary benefits so you can choose the right recipe for you.
  • Generous 401(k) plan with annual company match.
  • Flexible schedules so you can balance your work life priorities.
  • Learning and development opportunities with coaching.
  • Safe and clean working environment.

Welch's believes that our differences make the difference, and we take pride in being an Equal Opportunity Employer Disability/Vets.

Keywords: Welch's, Boston , Executive Assistant to CEO, Other , Concord, Massachusetts

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