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Medical/Practice Assistant/Psychiatry,Longwood Ave

Company: Partners Healthcare System
Location: Boston
Posted on: June 12, 2021

Job Description:

  • Accurately performs the intake process using two patient identifiers, this includes checking vital signs, blood pressure, height and weight. Documents all results into Epic
  • Reviews and documents allergy and smoking status
  • Performs medication reconciliation following BWPO and BWH standards; this includes reviewing the patient's medication list and documenting/updating as needed
  • Enters prescription renewal requests in Epic using the prescription renewal queue making sure to enter all pharmacy information and medication names in coded format
  • Ensures PROMS, and practice specific paperwork are completed, helps complete them if necessary
  • Reviews practice policies and procedures with new patients
  • Performs patient education around virtual visits
  • Responsible for managing the prescription renewal line, ensures all patient's requests are handled in a timely manner. This includes management of prior authorizations
  • Maintains excellent customer service
  • Assists patients in completing appropriate releases of information forms
  • Ensures equipment is properly maintained; communicates issues to the practice manager
  • Communicates to the practice manager when supplies must be reordered
  • Administrative Duties and Responsibilities:
  • Answers all incoming calls, e-Referrals and electronic messages via Epic and Outlook from providers and patients seeking Mental Health services, timely, consistently, and exhibiting courtesy and compassion
  • Verifies patient demographics and insurance information at the beginning of each call. If there is an update required, transfers the caller to the Patient Service Center at the conclusion of the call
  • Assesses referred patients to determine appropriate level of care, consulting with psychiatry department social work and MD staff as needed. Performs preliminary acuity/risk assessment. Directs patients with emergent needs to ED settings, and patients with less urgent needs to appropriate outpatient settings
  • Act as the clinic Liaison for sup-specialty clinics; this work includes attending monthly meeting and relaying updates and changes to the Operation Supervision and the call center team.
  • Assesses appropriateness of referral for services available at BWHC clinical sites
  • Schedules all new patient appointments as clinically appropriate
  • Provides direction for those scheduled appointments, ensuring correct date/time, location, and visit expectations are set including those related financial matters and sending new patient brochures.
  • Performs and documents all triage and coordination interactions in Epic and in accordance with BWH and Department procedures
  • Proactively reviews all BWHC ambulatory settings for specialties and resources to ensure
  • appropriate appointment allocation/scheduling services
  • Proactively reviews cancellation and waitlist to ensure optimal scheduling
  • Adjusts templates and daily schedules as needed; add clinical time to physician's schedules to accommodate patients as needed. Cancels and reschedules appointments as requested and works physician's bump list as required.
  • Maintains a statistical data base on referrals within and outside BWH/FH.
  • Maintains confidentiality and complies with professional ethics according to professional and Departmental standards
  • Facilitates the appropriate and efficient use of hospital and community resources
  • Obtains Medical Records for Specialty Services (e.g.: WMH and Neuropsychiatry)
  • Performs and completes physician orders accurately and thoroughly. Responsible for performing various administrative and clerical duties required to support the clinicians on an as-needed basis including faxing and mailing of letters
  • Function as a front desk Practice Assistant II (check-in/check-out responsibilities etc.) when required. Competently perform all duties and responsibilities indicated in the front desk Practice Assistant II job description.
  • Responsible for communicating inventory needs and opening/closing functions. This would include communication of staples supplies, turning on/off lights, ensuring that photocopier and fax have paper etc.

Education required: High School Diploma or GED

Associate's or Bachelor's degree preferred.

Graduate of an accredited Medical Assistant Certificate Program preferred.

Experience in healthcare setting preferred.

Technical Skills/Competencies Required:

Clinical Skills:

  • Knowledge of practice operations and standards.
  • Beginning to intermediate knowledge and use of medical terminology.
  • Ability to accurately perform vital signs and obtain pertinent health information including but not limited to; temperature, pulse, respirations, blood pressure, height, and weight.
  • Ability to participate in the medication reconciliation processes and related prescription management tasks, including prior authorizations.
  • Knowledge and ability to perform specific procedures and tests as appropriate to the clinical setting.
  • Communication skills: Demonstrates effective oral and written communication skills in English. Communicates in a professional, courteous, clear and concise manner. Facilitates therapeutic relationships between patients, families and other members of the health care team.
  • Writing Skills: Ability to correspond and communicate with others clearly and effectively in writing (via e-mail, memo or interoffice note, documentation of patient information) and to take complete and accurate messages.
  • Phone skills: Ability to telephonically support the practice by answering and screening calls, offering information within scope of practice to facilitate communication.
  • Organization Skills: Ability to manage work processes in a neat and systematic way. Ability to manage multiple tasks effectively, appropriately prioritize clinical work, follow established policies, procedures and clinical practice guidelines, workflows,
  • Technology Skills: Demonstrates ability to utilize technology in the clinical setting. Includes basic computer skills as well as the utilization of electronic medical equipment. Ability to type accurately and enter data at an intermediate level. Ability to become proficient in using the EHR and other appropriate applications. Ability to utilize hand-held technology and download related data to the electronic health record.

Hospital Wide Responsibility:

Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established by BWH/Partners: follow safe practices required for the position; complies with appropriate BWH and Partners policies and procedures; fulfills any training required by BWH and/or Partners; as appropriate; brings potential matters of non-compliance to the attention of the supervisor or other appropriate hospital staff.

Keywords: Partners Healthcare System, Boston , Medical/Practice Assistant/Psychiatry,Longwood Ave, Other , Boston, Massachusetts

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