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Tradeshow Specialist

Company: Creative Circle
Location: Danvers
Posted on: May 16, 2022

Job Description:

Position: Tradeshow Specialist

Location: Hybrid

Starts: May 2022

Duration: 1 year

Status: Freelance

Rate: DOE

Our client, a global leader for medical device creation and ground breaking technology in the healthcare field, is looking for a Trade Show Specialist to support their team - starting as soon as possible!

This is a 40hr/week opportunity, slated for one year, with the possibly opportunity to convert to full-time! Work will be done in a hybrid capacity (2 days onsite), and some travel will be required.

As the Trade Show Specialist, you will be directly supporting the Trade Show Manager and will be responsible for:

  • Conduct pre-planning trade show, conference and special event strategy including: presentations/meetings, timelines, product lists, attendee lists in partnership with marketing managers and/or sales.
  • Gather and align both internal and external resources to deliver a high quality presence for virtual or on-site tradeshows and sponsored symposia while managing strict guidelines and budget.
  • Coordinate event and tradeshows logistics: including arranging hotel blocks, booth set-up and breakdown, managing travel, on-site scheduling, etc.
  • Organize meeting specifications (meeting room set-up, hotel rooming list, food and beverage arrangements, audio-visual requirements, ground transportation arrangements, recreational activities, etc.)
  • Administer logistics for regional tradeshow requests with local sales team.
  • Oversee and determine tradeshow/events budget including tracking, reporting, initiating contract/procurement process and ensuring timely payment of vendors
  • Schedule and participate inregular tradeshow and event planning meetings in collaboration with Commercial, Marketing, Corporate Communications and Medical Office
  • Schedule and participate in post-event debriefs in collaboration with key stakeholders
  • Assist in project managing print and digital advertising for medical journals and societies, including email blasts, while tracking budget, deadlines, and analytics.

    The ideal Tradeshow Specialist will have:
    • 3+ years experience in an events role; tradeshow experience is required
    • Excellent verbal and written communication with all levels of an organization, external partners, and vendors
    • Highly organized, flexible, and can thrive in a fast-paced environment and handle multiple projects, with tight deadlines
    • Ability to source multimedia equipment and design room set-up; organize meeting materials; and coordinate and develop meeting/event collateral materials
    • Self-starter qualities with willingness to work both independently and as part of a team
    • Proficient with Microsoft Office specifically Powerpoint and Excel. Salesforce.com experience is a plus.
    • Openness to travel (40% domestic travel)

      The client is requiring COVID-19 vaccination for this position. If there is a bona fide medical or religious reason why you cannot be vaccinated, you may contact humanresources@creativecircle.com. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact humanresources@creativecircle.com.

      #IND123

      Submit resume (and samples if applicable) to: Hannah.Bowler@jobalert.creativecircle.com

Keywords: Creative Circle, Boston , Tradeshow Specialist, Other , Danvers, Massachusetts

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