BostonRecruiter Since 2001
the smart solution for Boston jobs

Tradeshow Specialist

Company: Creative Circle
Location: Danvers
Posted on: May 16, 2022

Job Description:

Position: Tradeshow Specialist

Location: Hybrid

Starts: May 2022

Duration: 1 year

Status: Freelance

Rate: DOE

Our client, a global leader for medical device creation and ground breaking technology in the healthcare field, is looking for a Trade Show Specialist to support their team - starting as soon as possible!

This is a 40hr/week opportunity, slated for one year, with the possibly opportunity to convert to full-time! Work will be done in a hybrid capacity (2 days onsite), and some travel will be required.

As the Trade Show Specialist, you will be directly supporting the Trade Show Manager and will be responsible for:

  • Conduct pre-planning trade show, conference and special event strategy including: presentations/meetings, timelines, product lists, attendee lists in partnership with marketing managers and/or sales.
  • Gather and align both internal and external resources to deliver a high quality presence for virtual or on-site tradeshows and sponsored symposia while managing strict guidelines and budget.
  • Coordinate event and tradeshows logistics: including arranging hotel blocks, booth set-up and breakdown, managing travel, on-site scheduling, etc.
  • Organize meeting specifications (meeting room set-up, hotel rooming list, food and beverage arrangements, audio-visual requirements, ground transportation arrangements, recreational activities, etc.)
  • Administer logistics for regional tradeshow requests with local sales team.
  • Oversee and determine tradeshow/events budget including tracking, reporting, initiating contract/procurement process and ensuring timely payment of vendors
  • Schedule and participate inregular tradeshow and event planning meetings in collaboration with Commercial, Marketing, Corporate Communications and Medical Office
  • Schedule and participate in post-event debriefs in collaboration with key stakeholders
  • Assist in project managing print and digital advertising for medical journals and societies, including email blasts, while tracking budget, deadlines, and analytics.

    The ideal Tradeshow Specialist will have:
    • 3+ years experience in an events role; tradeshow experience is required
    • Excellent verbal and written communication with all levels of an organization, external partners, and vendors
    • Highly organized, flexible, and can thrive in a fast-paced environment and handle multiple projects, with tight deadlines
    • Ability to source multimedia equipment and design room set-up; organize meeting materials; and coordinate and develop meeting/event collateral materials
    • Self-starter qualities with willingness to work both independently and as part of a team
    • Proficient with Microsoft Office specifically Powerpoint and Excel. experience is a plus.
    • Openness to travel (40% domestic travel)

      The client is requiring COVID-19 vaccination for this position. If there is a bona fide medical or religious reason why you cannot be vaccinated, you may contact If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact


      Submit resume (and samples if applicable) to:

Keywords: Creative Circle, Boston , Tradeshow Specialist, Other , Danvers, Massachusetts

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest Massachusetts jobs by following @recnetMA on Twitter!

Boston RSS job feeds