Senior Meetings & Events Planner (contract)

Company: Vertex Pharmaceuticals
Location: Boston
Posted on: June 25, 2022

Job Description:

Job DescriptionThe Temporary Senior Meetings & Events Planner will be responsible for delivering meeting planning for a variety of complex in-person and virtual meetings and cross-functional engagements. This role is responsible for the tracking of all logistics, curating attendee communications and engagement, and keeping the planning team informed on roles and responsibilities, updates, timelines, and deliverables throughout the planning process.Key Duties and Responsibilities

• Plans and executes internal and external face to face and virtual meetings globally, including venue and vendor sourcing, contract negotiations, budgeting, food & beverage, audio visual production, and on-site execution.
• Participates in hotel, venue, and vendor contracting and negotiations, securing the best possible terms and cost savings.
• Contributes to the generation of solutions and recommendations and the preparation of presentations to internal stakeholders.
• Builds registration sites and manages attendee communication.
• Works closely with GM&E Management on planning and execution of events and support on special projects.
• Participates in internal team projects and efficiency initiatives to identify areas for process and workflow improvementsRequired Education Level
  • Bachelor's DegreeRequired Experience
    • Typically requires 4-5+ years of experience in meeting and event planning
    • Working knowledge of Cvent Event Management software programRequired Knowledge/Skills
      • Skilled meeting planning experience with executing both virtual and face-to-face meetings ranging from Advisory Boards to Sales Meetings
      • Strong customer services skills with ability to deliver on internal stakeholder meeting goals and objectives
      • Strong project management skills often managing multiple pressing priorities and working to challenging and changing deadlines
      • Ability to navigate and be successful in a fast-paced, highly matrixed work environment
      • Oral and written communication skills to explain complex information
      • Ability to collaborate well with internal peers and external vendors
      • Ability to think creatively and strategically to move projects through to completionCompany InformationVertex is a global biotechnology company that invests in scientific innovation.Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.Please note that Vertex requires COVID-19 vaccination for all employees working in the U.S. as a condition of employment at Vertex, subject to medical, religious or other accommodations or exemptions required by law. We believe this requirement is vital to keeping everyone at Vertex and in our communities safe. This requirement applies to both existing and new employees who may at any time work on-site at a Vertex facility or visit another location on behalf of Vertex (e.g., conferences, customer visits, etc.), including all remote employees. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com.

Keywords: Vertex Pharmaceuticals, Boston , Senior Meetings & Events Planner (contract), Other , Boston, Massachusetts