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Executive Assistant

Company: Advanced Property Management/Helge Capital
Location: Boston
Posted on: September 25, 2022

Job Description:

Executive AssistantBusy and successful Boston firm is seeking a well-organized Executive Assistant to provide support for (3) C-Suite executives. You will provide high-level administrative support (both corporate and personal) to our busy CEO to ensure he can efficiently accomplish key tasks and important company initiatives. You will also maintain the executives (CEO, Director of Operations and Director of Finance) communications and keep constantly up to date. You will efficiently manage the executive's daily calendar, including scheduling meetings, confirming appointments and arranging itineraries for travel/transportation.You will take on the lower priority tasks of the executive team, to allow the team to focus optimum energy on the most important and crucial tasks to grow the company and effectively oversee operations.Your top-notch skills should include:Time management and ability to meet deadlinesExceptional verbal and written communication skillsProblem-solving and decision makingProactivity and self-direction; Operate independently with minimal supervision.Managing the executive's calendar, including scheduling, making appointments, sending reminders and prioritizing the most sensitive mattersAbility to consistently demonstrate initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities and varied workloadsProject management skillsAbility to anticipate CEO's needs, resourcefulness and responsiveness are essentialDependability, dedication, and independence and the ability to work well under pressure while maintaining a professional demeanorMaintain confidentiality in all aspects of team and company information; Ability to effectively exercise discretion and judgment in handling confidential/proprietary informationAvailable at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).5+ years of experience supporting C-level executivesThis position is in office - no remote. We are committed to creating a culture where employees feel valued. You will assist in assuring a great company culture is consistently maintained!

Keywords: Advanced Property Management/Helge Capital, Boston , Executive Assistant, Other , Boston, Massachusetts

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