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Accounts Payable Specialist

Company: EngageSmart
Location: Braintree
Posted on: November 26, 2022

Job Description:

About EngageSmart: EngageSmart is a leading provider of vertically tailored customer engagement software and integrated payments solutions. At EngageSmart, our mission is to simplify customer and client engagement to allow our customers to focus resources on initiatives that improve their businesses and better serve their communities. EngageSmart offers single instance, multi-tenant, true Software-as-a-Service ("SaaS") vertical solutions, including SimplePractice, InvoiceCloud, HealthPay24 and DonorDrive, that are designed to simplify our customers' engagement with their clients by driving digital adoption and self-service. As of September 30, 2022, EngageSmart serves 94,500 customers in the SMB Solutions segment and 3,300 customers in the Enterprise Solutions segment across several core verticals: Health & Wellness, Government, Utilities, Financial Services, Healthcare and Giving. For more information, visit and follow us on LinkedIn.The Accounts Payable Specialist role is responsible for completing the day-to-day Accounts Payable operations such as inbox management, vendor payments, and responding to internal/external inquiries. This role will also support the Company's employee reimbursement processes and assist in performing month-end reconciliations. The ideal candidate is a well-rounded performer who thrives in a fast-paced and demanding environment, is detail-oriented, embraces a collaborative work style and possesses a customer and operations focus. Job Responsibilities: Receive and process invoices timely for multiple subsidiaries Assess invoices and payment requests for appropriate documentation, accurate coding, proper approvals, and compliance to company policies Oversee AP inboxes and keep files organized and up to date while responding timely and professionally to internal and external inquiries Facilitate new vendor setup by obtaining appropriate documentation and coordinating with GL team to ensure timely setup Prepare weekly payment run file and assist in payment setup for ACH and check batches Review and approve employee expense reports and monthly company credit card statements Assist with AP related month-end close processes and reconciliations Assist with annual 1099 review and preparation Support ad hoc projects and analyses as required What We Seek: Bachelor's degree, in Accounting or Finance is preferred 1-3 years of Accounts Payable experience Experience working with one or more financial ERP/general ledger systems. NetSuite and Concur experience is a plus Intermediate excel skills preferred Ability to demonstrate effective communication and problem-solving skills Ability to operate in a fast-paced team environment, manage competing priorities, and adhere to tight deadlines First 60 Days Gain an understanding of the Company's Accounts Payable processes, systems, month-end / quarter-end timelines, and business practices Gain familiarity with our ERP and Procurement/AP system and become comfortable with day-to-day functionality (Invoice vouching, PO matching, reporting, etc.) Become comfortable managing multiple AP inboxes and provide timely responses to inquiries Assist in reviewing and approving employee expenses and monthly credit card statements Develop and maintain strong working relationships with stakeholders across the business EngageSmart is an Equal Opportunity Employer. EngageSmart provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.If you have a disability under the Americans with Disabilities Act or similar law, or you require a religious accommodation, and you wish to discuss potential accommodations related to applying for employment at our company, please contact . To all recruitment agencies: EngageSmart does not accept agency resumes. Please do not forward resumes to our job's alias, employees, or any other organization location. EngageSmart is not responsible for any fees related to unsolicited resumes.Job Type: Full-time

Keywords: EngageSmart, Boston , Accounts Payable Specialist, Other , Braintree, Massachusetts

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