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Executive Assistant

Company: Beacon Hill Staffing Group
Location: Wilmington
Posted on: September 19, 2023

Job Description:

Our client is a robotics and automation company north of Boston seeking an Executive Assistant. This is a 100% onsite opportunity, comprising a Monday-Friday 9am-5pm schedule, and can pay up to 40/hr depending on candidate experience. There is permanent potential in the role, up to the mid 80k range. This position will be supporting and working closely with the Executive Assistant that supports the C-suite.

Provide logistical planning for assigned teams (e.g. travel, expenses, complex calendar management and meeting scheduling, catering, vendor coordination)
Provide administrative support including, but not limited to, composing, editing, and sending written and electronic correspondences, memos, forms, presentations, and reports
Work across departments and with other administrative associates to facilitate interview schedules, team meetings, outside vendor meetings, and meetings with customers
Process expense reports
Prepare meeting agendas and materials, set up all of the logistical details on meeting days
Provide front desk coverage when necessary
Work with travel provider (Egencia) to maintain accurate data bases
Participate in ad hoc projects as needed for Senior and Executive Leadership
Other responsibilities as needed

At least 5 years of progressive administrative support experience with a strong emphasis on customer service
Use proper judgment in a fast-paced, rapidly growing Enterprise environment with minimal supervision--
Confidentiality is your middle name
Self-starter who can multi-task and follow-up consistently on outstanding items
Ability to work as part of a team as well as independently
Ability to be composed and level-headed while juggling shifting priorities and responsibilities
Experience in a growing start-up environment with a sense of humor

Qualified candidates encouraged to apply!

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, Boston , Executive Assistant, Other , Wilmington, Massachusetts

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